Student Handbook
Student Handbook
Message from the President Financial Aid First Day of ClassHere to HelpInclement WeatherCode of ConductEqual Educational OpportunitiesResolution to Student Concerns College Policies Student Grievance ProcedureStudent Educational Records
Message from the President
Institutions do not make things happen, people do; and here at Highlands, that includes you. Thank you for deciding to be a part of New Mexico Highlands University, Northern New Mexico’s oldest and most distinguished public institution of higher education. Working together, we can make this a very special, exciting, and productive year for all of us.
Our primary goal is to provide you with the challenges and support necessary to ensure our mutual investment of time and money in your education is successful. I suspect that your college years will be an opportunity for more personal freedom, more socializing, more questioning of everything around you, and more exposure to ideas, concepts, theories, facts, and people of all backgrounds than you may experience at any other time in your life. It will likely be an experience that will nurture you for the rest of your life. We want it to be so.
Clearly, your first priority must be to attend class and pursue your studies to achieve the intellectual growth and the bachelor’s or master’s degree that brought you to Highlands in the first place. But I also encourage you to get involved beyond the classroom and the laboratory. Be a leader, join a student organization, participate on one of our intramural or intercollegiate athletic teams, be part of a fine arts production or group, write for La Mecha, help run KEDP 91.1, or form your own interest group if the right one doesn’t exist. This is your campus and getting involved will likely enhance your classroom experience as well as introduce you to new friends.
Please take the time to read this handbook; it is your guide to the programs and services that are available for you. And remember, our faculty and staff are dedicated to helping you develop to your fullest potential. Contact them if needed.
On behalf of the Highlands family, I offer you our sincere wishes for a productive and safe year.
Sincerely,
James Fries, Ph.D.
NMHU President
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FINANCIAL AID
New Mexico Highlands University is committed to helping all students attain an affordable education. The philosophy of the Financial Aid Office is to award funding to as many qualified students as possible. The office tries to distribute resources equitably and make sure every student in need has the necessary resources to go to school. Using a combination of family support, grants, loans, work programs, and scholarships, the Financial Aid Office works so that each student has a personalized financial aid package. Students apply for federal and state student aid programs, including Pell grants, Academic Competitiveness Grant, SMART Grant, federal and state supplemental grants, Perkins loans, and Stafford loans by completing a Free Application for Federal Student Aid, commonly referred to as the FAFSA. The Financial Aid Office also awards the New Mexico Legislative Lottery Scholarship for all recent graduates of New Mexico high schools and GED recipients as applicable, as well as other state, NMHU Foundation and university scholarships.
A financial aid package is prepared for you after all components of your application are reviewed by a financial aid adviser. Your package might be different from another’s as the financial aid process is individualized based on your particular living and financial circumstances. The Financial Aid Office will ensure you have a financial aid package that best fits your situation. Once the semester is underway and you are registered for all your classes, the awards in your financial aid package will be credited to your student account in the Business Office to offset the charges of tuition, fees, on-campus housing, and other charges (i.e. bookstore charges). Amounts that exceed your charges will be reimbursed to you. Use these funds wisely, as they are intended to help you for the duration of the semester. Plan a budget ahead of time.
Applying for financial aid is simply a matter of accurately completing forms and getting paperwork submitted. You can get help with the process, so do not let the application forms scare you away. Remember, the process is largely created through paperwork; therefore, you should keep copies of everything you send or deliver and records of the relevant dates. Do not give the Financial Aid Office the originals of income tax forms or other important documents. Make copies and have the copies dated by the Financial Aid Office for additional assurances that materials have been received.
Survival Tips
An education is a privilege and your responsibility. Therefore, you are expected to contribute toward your education to the best of your abilities and with the help of your family. Financial aid is only a supplement to help meet some of the costs associated with your education.
• Financial aid representatives are here to help; utilize this great resource!
• Read and be aware of financial aid programs and processes.
• Understand your rights, responsibilities, and the implications of all forms your sign.
• Keep copies of all documents submitted to the Financial Aid Office and note the dates submitted.
• Take responsibility for your part in the financial aid process, and ensure yourself of the most aid possible by being prompt, organized and alert.
• Read the university catalog and course schedule thoroughly. Know and understand policies regarding registration, tuition and fee charges, refunds, course changes and financial aid disbursements.
Your Rights
You have the right to know…
• what financial aid programs are available at NMHU
• the deadlines for submitting applications for each of the programs
• how financial aid is distributed, how decisions on distributions are made, and the bases for these decisions
• how your financial need was determined
• how your cost of attendance was determined (i.e. tuition and fees, room and board, books and supplies, transportation, personal, and miscellaneous expenses)
• what resources (current assets, family contribution, other financial aid, etc.) are considered in the calculation of your need
• how much of your financial need, as determined by NMHU, has been met
• the details of the various programs in your student aid package
• NMHU’s refund policy
• what portion of the financial aid you receive must be repaid and what portion is grant aid. If the aid is a loan, you have the right to know the interest rate, the total amount that must be repaid, the pay back procedures, the length of time you have to repay the loan, and when repayment is to begin
• how NMHU determines if you are making satisfactory academic progress and what happens if you are not
• NMHU’s Drug and Alcohol Policy
• NMHU’s Crime Awareness Policy and access to the Campus Security report
• NMHU’s default rate (FY07 4.7%)
• NMHU’s retention rates and graduation rates
Your Responsibilities
In accepting your responsibilities, you must…
• complete all application forms accurately and submit them on time to the proper place
• provide correct information, misreporting information on financial aid applications could result in indictment under the U.S. Criminal Code
• return all additional documentation, verification, corrections, and/or new information requested by either the Financial Aid Office or the agency to which you submitted your application
• be responsible for reading and understanding and keeping copies of all forms you sign
• live up to all agreements you sign
• perform the work agreed upon when accepting work-study assignments
• be aware of and comply with deadlines
• report all changes in name, address, telephone number, and enrollment status to the Financial Aid Office and Registrar’s Office
GRANTS
FEDERAL PELL GRANT
Qualification: Undergraduate student only. Annual amount: up to $5,350 (increase effective July 1, 2009)
Deadlines & application: Free Application for Federal Student Aid (FAFSA)
Description: Pell Grants are given to both in-state and out-of-state undergraduates with financial need. To qualify, you must also have a high school diploma or GED and be enrolled at the university in a degree-seeking program. Check for other specific qualifications in The Student Guide, Financial Aid, from the U.S. Department of Education. The Financial Aid Office has hard copies available.
Federal Pell Grants do not have to be paid back. Students with the greatest need receive Pell Grants. The maximum amount depends on what the U.S. Department of Education authorized for the year, the cost of tuition, fees and other expenses at Highlands, the number of hours you take, and whether you attend one or two semesters. Recently (2009-10 AY), the annual maximum amount has been increased to $5,350 for full-time students (12 or more credit hours) with a zero expected family contribution and enrolled full-time in both regular semesters. To continue to receive Pell Grants, recipients must demonstrate satisfactory academic performance (SAP), with a minimum grade point average of 1.75 for freshmen and 2.0 for sophomores, juniors, and seniors.
Your Pell Grant is part of you financial aid package. At the beginning of the semester, the grant amount is applied to what you owe in your student account in Business Office (SAR).
ACADEMIC COMPETIITIVENESS GRANT (ACG)
An Academic Competitiveness Grant will provide up to $750 for the first year of undergraduate study and up to $1,300 for the second year of undergraduate study to at least half-time students who are U.S. citizens, receiving a federal Pell Grant in the same academic year, and who had successfully completed a rigorous high school program as determined by the state or local education agency and recognized by the secretary of education (see below). Second-year students must also have maintained a cumulative GPA of at least 3.0. The program was available for the first time for the 2006-07 school year for first-year students who graduated from high school after January 1, 2006 and for second-year students who graduated from high school after January 1, 2005. The Academic Competitiveness Grant award is in addition to the student’s Pell Grant award.
NATIONAL SMART (SCIENCE AND MATHEMATICS ACCESS TO RETAIN TALENT) GRANT
A National SMART Grant will provide up to $4,000 for each of the third and fourth years of undergraduate study to full-time students who are U.S. citizens, receiving a federal Pell Grant in the same academic year and majoring in physical, life, or computer sciences, mathematics, technology, or engineering or in a language determined critical to national security. The student must also have maintained a cumulative GPA of at least 3.0 at the end of the second academic year and must continue to maintain a 3.0 GPA. The National SMART Grant is in addition to the student’s Pell Grant award.
FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNTIY GRANT (FSEOG)
Qualification: Undergraduate students only (must be Pell Grant recipient) Annual amount: Up to $2,000
Deadlines & application: March 1st Free Application for Federal student Aid (FAFSA); April 15 complete file
Description: Similar to Pell Grants, FSEOG are given to students with high financial need who qualify for Pell Grants. No application is necessary other than the early completion of the FAFSA, and they do not have to be repaid.
Unlike Pell Grants, the university is given a set amount for FSEOGs, and all qualified applicants are not guaranteed funding. They are given on a first-come, first-serve basis to those who have qualified for Pell Grants and, by preference, to out-of-state students. This preference is because the State Student Incentive Grants (SSIG), funded by both federal and state sources, are identical to the FSEOGs in amount, but are reserved for New Mexico residents. FSEOG maximum is $2,000 for single parents with zero EFC and pro-rated thereafter based on your EFC and availability of funding.
STATE STUDENT INCENTIVE GRANT (SSIG)
Qualifications: Undergraduate students only (must be Pell Grant recipient); New Mexico resident. Annual amount: Up to $2,000.
Deadlines & application: March 1 Free Application for Federal student Aid (FAFSA); April 15 complete file
Description: Similar to Pell Grants, SSIGs are given to students with high financial need who qualify for Pell Grants. They do not have to be repaid.
Unlike the Pell Grant, the university is given a set amount by the state for SSIGs, and all qualified applicants are not guaranteed to receive one. They are given on a first-come, first-serve basis to those who have qualified for Pell Grants and, by law, to state residents. They are identical to the FSEOGs in amount, with a $2,000 maximum for single parents with zero EFC and prorated thereafter based on your EFC and availability of funding.
COLLEGE AFFORDABILITY GRANT
The purpose of the College Affordability Grant is to encourage New Mexico students with financial need, who do not qualify for other state grants or scholarships, to attend and complete educational programs at a public New Mexico college or university.
Amount: Maximum of $1,000 per semester (prorated for those enrolled less than full time). Renewable if student maintains satisfactory progress.
What are the eligibility requirements? New Mexico residents; undergraduate; must demonstrate financial need as determined by the Free Application for Federal Student Aid (FAFSA). You may not be receiving any other state or federal grants (other than federal Pell Grant) and scholarships. You must enroll at least half-time (6 credit hours).
Deadlines & application: March 1 Free Application for Federal Student Aid (FAFSA) and April 15 complete file.
LOANS
FEDERAL PERKINS LOAN
Qualifications: Undergraduate and graduate students; need based. Annual amount: Up to $3,000 undergraduates; Up to $5,000 graduates.
Deadlines & Application: March 1 Free Application for Federal Student Aid (FAFSA) and April 15 complete file.
Description: Perkins Loans are given to undergraduates and graduates, in-state and out-of-state students, with financial need as determined by the FAFSA as the expected family contribution (EFC). Be sure to indicate your interest in receiving loans on the FAFSA form.
Students pursuing a second bachelor’s degree or educational/professional licensure are also eligible for Perkins Loans at the undergraduate loan limit.
To be considered for Perkins Loans, fill out the FAFSA. Funds for Perkins Loans come from previous borrowers in repayment and are limited. Make sure your FAFSA is submitted by March 1, and for file complete by April 15 for award consideration.
Perkins Loans are repaid to the university through a third party loan servicer, New Mexico Student Loan. Interest of 5 percent and payments are deferred until nine months after graduation, after you leave school, or drop below six credit hours (called a grace period). The repayments of previous loan recipients create the money for current ones. The university, thus, has a revolving account of loan repayments that are then reawarded to current eligible students.
In certain circumstances, your Perkins Loan repayments may be deferred, postponed, or cancelled. Some of these circumstances include becoming a teacher, nurse or health care professional, law enforcement officer, Peace Corps volunteer, or member of the armed forces. For more information on these options, go online to www.ed.gov/offices/OSFAP/Students/repayment/teachers/.
A Perkins Loan is part of your financial aid package. Each academic year, you will sign a promissory note. At the beginning of the semester, the loan amount is applied to what you owe in your student account.
First-time borrowers must complete an online loan counseling session before their funds will be disbursed. Go to www.mappingyourfuture.org select Perkins Loans.
STAFFORD LOAN
Student loans, unlike grants and work-study, are borrowed money that must be repaid, with interest. Loans are legal obligations, so before you take out a student loan, think about the amount you’ll have to repay over the years as well as the kind of job you will be pursuing to be able to afford this repayment of student loans.
New Mexico Highlands participates in the FFELP Stafford Loan Program that is offered through various lenders. We also participate in direct lending with the Federal Department of Education.
We have several lenders with whom we do business on a daily basis, but you may choose to borrow from a bank you know. The loan form includes several choices. Expect that loans will take up to eight weeks to fully process, and this process largely depends on you. Once the loan is certified in our office, you must sign your master promissory note before loan money is sent to NMHU. It is best to turn in your Loan Data Form when you submit your FAFSA. Otherwise, you can choose to wait for your award letter in late May or early June to determine how much, in addition to your current awards, you might require. The maximum amount of what you may borrow using a Stafford Loan depends on other aid you may have in your financial aid package. It also depends on your student classification, expected family contribution and the cost of attendance established for the academic year or term requested. Loans based on financial need and dependency status are subsidized, which means that interest will not be charged until you graduate or leave school and begin repayment.
Interest on Stafford loans will not exceed 8.25% and will vary according to economic conditions.
Note: You do not want to borrow anymore than you need. Remember this is a loan that must be repaid with interest. For example, you may have $3,500 available to you, however, you may choose to borrow only $200, based on the amount that you need. Remember also that the loan annual maximum amount is the total available to you in a year: summer through the spring semester. You will need to budget yourself a certain amount from this total to cover each semester.
A financial aid adviser can help you understand the details of a Stafford Loan.
First-time borrowers at NMHU must complete an online loan entrance counseling session before their funds will be disbursed. Go to www.mappingyourfuture.org. After your loan is certified by the university, approved by the lender and guaranteed, you will sign a master promissory note. One master promissory note will allow you to continue to borrow with the same lender through your undergraduate or graduate education if you attend continuously for a maximum of 10 years (after a period of 10 years, the note will expire).
You will receive Stafford loans in two disbursements. For a two-semester loan, you will receive the first credit to your student account receivables (SAR) on the second Friday of the fall semester and the second disbursement on the second Friday of the spring semester. Loan amounts that exceed your charges will be reimbursed to you on the second Friday after classes begin each semester. For a one-semester loan, you will be credited with the first disbursement on the second Friday of the term, and the second disbursement at mid-term. Freshmen and first-time borrowers will not receive their first disbursement until 30 days after classes have begun.
FEDERAL SUBSIDIZED STAFFORD LOAN
Qualifications: Undergraduate and graduate students; need based. Annual Amount: $3,500 to $8,500, depending on grade level.
Deadlines & applications: Free Application for Federal Student Aid (FAFSA) & Loan Data Form. Deadline: No later than three weeks prior to the end of semester.
Description: To be eligible for Stafford Loans as well as other federal financial aid, fill out the FAFSA application or Renewal FAFSA. Also complete a Loan Data Form at the Office of Financial Aid or online (download & print).
You may only apply for summer loans if you are also enrolled to attend the fall semester and must be enrolled for a minimum of 6 credit hours in each.
FEDERAL UNSUBSIDIZED STAFFORD LOAN
Qualifications: Undergraduate and graduate students.
Annual amount: $3,500 to $20,500, depending on grade level.
Deadlines & application: Free application for Federal Student Aid (FAFSA); Loan Data Form.
Deadline: No later than three weeks prior to the end of semester.
Description: To be eligible for Stafford Loans as well as other federal financial aid, fill out the FAFSA application or Renewal FAFSA. Also complete a Loan Data Form at the Office of Financial Aid or online (download & print).
You may only apply for summer loans if you are enrolled to attend the fall semester and must be enrolled a minimum of 6 credit hours in each.
FEDERAL PLUS LOAN
Qualifications: Available to parents of dependent undergraduate and graduate students.
Annual amount: Cost of attendance minus any other financial aid received.
Deadline & applications: Free Application for Federal Student Aid (FAFSA); PLUS Loan Application prescreening form.
Deadline: No later than three weeks prior to the end of semester.
Description: This is a parent loan. Eligibility is based on credit worthiness and approval from a lending agency. Repayment is required (contact lender for details).
SCHOLARSHIPS
Undergraduate students with grade point averages of 2.5 and above should apply for state, university, and NMHU Foundation scholarships by completing the NMHU Scholarship Application by application priority consideration timelines (March 1 for freshmen; May 1 for continuing and transfer students).
Graduate students with a grade point average of 3.0 and above are encouraged to apply for the Graduate Presidential Scholarship. Complete the NMHU Scholarship Application by May 1.
Graduate assistantships are processed through the Office of Graduate Studies and in the academic units that offer graduate degrees.
Regardless of funding variables, if you are an academic high achiever, it is always worth your while to apply for scholarships at the university. The Financial Aid Office also keeps information regarding scholarship listings that are available outside of the university. External scholarships require a separate application and have different (earlier and later) deadlines than the university. Be sure to examine these listings and also to investigate other resources.
To apply for external scholarships, we recommend using the scholarship search engine at www.fastweb.com to help facilitate the scholarship search process. Note: these scholarships are external to NMHU’s scholarships and NMHU has no jurisdiction over the awarding of these scholarships. If you do receive outside scholarship support, it must be reported to NMHU’s Financial Aid Office to be included as part of your financial aid package.
Scholarship guidance: Scholarships are awarded first in the completion of a financial aid package. If you receive financial aid, your scholarship aid will be awarded before you are considered for grants, loans, or a work-study program. If you receive scholarships from other sources than the university or state, those awards will also be considered in your total financial aid package. You may not receive more aid than the total cost of attendance at NMHU during a year. This amount is calculated by adding tuition and fees to an estimated average for room and board, books, personal items, and transportation.
Many state scholarship awards are based on academic achievement and on state residency. Private scholarship awards are given by the contributions of individuals. Donors may designate awards for students from certain schools or areas in New Mexico, with certain majors, or with financial need. In addition, there may be particular specifications for the personal essays and letters of recommendation submitted. If you are interested in a specific scholarship, be sure to check the scholarship’s qualifications for application.
Students who earn relatively high GED scores are eligible for certain scholarships.
Nontraditional students returning to school may also qualify for certain scholarships.
Recent ACT or SAT test scores will help establish a comparable status to other students. In these cases, personal statements and references will be especially important.
The number of scholarships available varies with changes in state and private funding and the economy. Endowed scholarships are funded through the interest paid by investments, and that amount is always changing. The amount of individual scholarships awards may also vary given increases in tuition and fees and other variables.
WORKSTUDY
Process
NMHU participates in the federal and state work-study programs. Federal work-study is dependent upon your need as determined by the FAFSA and your request to be considered for work-study on the FAFSA form. The state work-study program allows students with and without need to be hired by NMHU employers, but you must still have a completed FAFSA on file in the Financial Aid Office. Students with need cannot earn more than their calculated cost of attendance (including tuition, feeds, books, room and board, etc.), and all students cannot earn more than the maximum limits set under the federal and state work-study program.
March 1 is the deadline for submitting the FAFSA that determines work-study and other available financial aid. The amount that you are eligible to earn for either state or federal work-study programs is determined after March 1 for the earliest applicants. Work-study awards will continue to be allotted to students if funds are available, but work-study funds are generally completely allotted for the next academic year in the spring. Funds only become available again as students drop out of the program and funds are returned to the work study budget.
Work-study positions are only available if funds still exist in the federal or state programs. Even if funds are allotted to qualified students, jobs might not be available. In this case, you may request that your financial aid package be reevaluated, and loan monies may be available to you.
The work-study hiring process is one in which the employer usually posts a job opening with the Human Resources Office. Students must pursue the jobs and be hired by employers to receive work-study award. Students can check for postings or may hear of a potential job and can call or visit the individual who is the work-study hiring contact. The student interviews for the job, and the employer chooses the best applicant. The student picks up a Student Hire Form from the hiring supervisor or off the NMHU Web site or from the Human Resource Office.
Students then arrange their working hours with their employers, considering the number of hours they are allowed to work in order to earn the maximum wages available through their financial aid package and the work-study program. Students complete timesheets every two weeks and are evaluated by their employer at the end of each semester. Remember, the department has the authority not to rehire you based on poor performance. This may be one of your first opportunities to develop good work ethics, so take your work-study position seriously. This employment can also be used in building your resume for future professional employment.
For details regarding pay schedules, see the Human Resource Office.
FEDERAL WORK-STUDY
Qualifications: Undergraduate and graduate students; need based
Annual amount: Wage and grade scales apply. Recipients may only work 20 hours per week maximum during regular semester.
Deadlines & application: March 1 Free Application for Federal Student Aid (FAFSA); April 15 complete file.
Description: Work-study programs allow students with need to pay for some of their college expenses by working. The obvious advantage is that students finish their education owing less in loans. There is also a financial advantage for the university in that these earnings are federally or state subsidized, with the university paying a percentage of the total earnings of students under this program.
STATE WORK-STUDY
Qualifications: Undergraduate and graduate students; both need and non-need based.
Annual amount: Wage and grade scaled apply. Recipients may only work 20 hours per week maximum during regular semesters.
Deadlines & application: March 1 Free Application for Federal Student Aid (FAFSA); April 15 complete file.
Description: Work-study programs allow students with need to pay for some of their college expenses by working. The advantage is that students finish their education owing less in loans. There is also a financial advantage for the university in that these earnings are federally or state subsidized, with the University paying a percentage of the total earnings of students under this program.
The work-study hiring process is one in which the employer usually posts a job opening with the Human Resources Department. Students must pursue jobs and be hired by employers to receive work-study. The student checks for postings, or hears of a potential job and calls the individual who is the work-study contact. The student interviews for the job, and the employer chooses the best applicant. The employer will submit a student employment form to Human Resources.
Work-study pay-checks are on a one-week lag period. This means your first paycheck is ready one week after your timesheet is submitted. Pick up a pay schedule at the Human Resources Department. Your checks will be available at the Cashier’s Office. Be sure to bring your I.D.!
FINANCIAL AID REIMBURSMENTS
Financial aid reimbursements will be available starting the second Friday of the semester. Reimbursements are determined after financial aid credits are posted to offset student charges on your student account receivable (i.e. tuition and fees; on-campus room and board; bookstore charges, etc.). If your financial aid exceeds your charges, you will be issued a reimbursement check. If you wish to have your reimbursement check mailed to you, please email SAR@nmhu.edu with your request.
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FIRST DAY OF CLASS / COLLEGE LIFE
On your first day of class, you’ll get some introductory information, but then it’s down to business. If you have any questions about the structure of the course, the grading systems, when papers are due, when tests will be given or anything else, this is the time to ask! Your instructors should cover the following topics on the first day of class. If they don’t, ask them about
• required textbooks
• other required class materials
• the syllabus (an outline of the material covered in the course)
• the schedule of test, papers and/or projects
• supplementary reading lists
• their grading system
• their office hours
• their policy on attendance and class participation
• check Blackboard to see if there are supplementary materials for any of your classes
If you get ahead of the game on the first day, chances are you’ll stay ahead – and finish ahead!
Think of the student-professor relationship as a partnership with a common goal – your success! Here are a few tips to keep your relationship with the instructor on track:
• Introduce yourself to your professor. The first day of class is sometimes as awkward for teachers as well as students.
• Be on time for your class, and give your professor your full attention. Show you’re serious about your studies.
• Participate in class discussions and volunteer answers to questions. Show you’re interested and willing to work.
• Accept corrections and criticism as part of the learning process. We often learn more from our failures than we do from our successes.
• Ask questions. Instructors aren’t mind readers – they need to know if something isn’t clear.
• Make an appointment to talk to your professor if you’re having trouble with the coursework. Don’t wait until you’re completely lost to ask for help.
Life in college is a little different than it was in high school. College courses nearly always require more reading, more homework and more of your time than your high school courses did.
It doesn’t mean you’re an alien from outer space if you:
• can’t decide on a major.
• change your major (even several times).
• want to have more than one major.
But if you’re having trouble clarifying your goals, see an adviser in Academic Support or Student Support Services.
Find out what’s beyond the classroom. NMHU offers a lot of support services that are yours, free, just for the asking. It’s your life. Look to professors, advisers and college staff for support, but not for decisions. Decisions are your responsibility.
Major in what you like, and success will come. Don’t study something because your mother, father or friend thinks you should. Put your heart into it!
Here are some hints on asking for help
• Talk to your professor right away if you’re having trouble in class.
• Make an appointment with an adviser in the Academic Support Office or Student Support Services if stress is getting in the way of success.
• Call the Childhood Development Center for advice if you’re having trouble finding day care for your child or children.
• Access the Student Assistant Program.
Learning is lifelong. You’re never too old, too young, too nervous, or too inexperienced for college.
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HERE TO HELP
Academic Affairs 454-3311
The Division of Academic affairs is responsible for academic matters, such as the curriculum, classroom learning, grade grievances, academic dishonesty, and faculty matters. This division includes a vice president, associate vice president, academic deans, department heads, and faculty members. Students may contact one or more of these individuals for concerns specific to NMHU’s instructional programs.
Office of Academic Affairs
Dr. Gilbert Rivera, Vice President for Academic Affairs
105 Rogers Administration Building, 454-3311
Office of Graduate Studies
Dr. Linda LaGrange, Associate Vice President for Academic Affairs
239 Sininger Hall, 454-3266
School of Business
Dr. Charles Swim, Dean
208 Sininger Hall, 454-3344
School of Social Work
Dr. Alfredo Garcia, Dean
213 Lora shields Science Annex, 454-3448
College of Humanities and Fine Arts
Dr. Roy Lujan, Dean
136 Douglas Hall, 454-3080
Dr. Barbara Risch, Department Head of the English and Philosophy
140 Douglas Hall, 454-3451
Dr. Peter Linder, Department Head, History and Political Science
241 Douglas Hall, 454-3423
Dr. Julia Grinstein, Department of Languages and Culture
237 Douglas Hall, 426-2110
Dr. Miriam Langer, Department Head, Visual and Performing Arts
104 Media Arts West, 454-3390
College of Science and Mathematics
Dr. Tom Ward, Dean
210 Hewett Hall, 426-2099
131/132 Ivan Hilton Science Technology Bldg, 454-3196 or 454-3399
Dr. Mary Shaw, Department Head, Biology Department
325 Ivan Hilton Science Technology Bldg, 454-3407
Dr. Merritt Helvenston, Department Head, Chemistry and Forensic Science
232 Ivan Hilton Science Technology Bldg, 454-3167
Dr. Hossein Tahani, Department Head, Computer Science
227 Ivan Hilton Science Technology Bldg, 426-2121
Dr. Susan Williams, Director, Nursing, Exercise and Sports Sciences
101 Engineering Bldg, 454-3210
Dr. David Olivas, Department Head, Mathematics, Engineering and Physics
226 Ivan Hilton Science Technology Bldg, 454-3165
Dr. Edward Martinez, Department Head, Natural Resources
334 Ivan Hilton Science Technology Bldg, 454-3366
Dr. Ian Williamson, Department Head, Social & Behavioral Sciences
205 Hewett Hall, 454-3342
Dr. Kathy Jenkins, Department Head, Exercise and Sports Sciences
PE227 Wilson complex, 454-3479
School of Education
Dr. James Burns, Co-Dept Head, Advanced Programs
106 Teacher Education Center, 454-3521
Dr. Alice Menzor, Co-Dept Head, Advanced Programs
129 Teachers Education Center, 454-2204
Dr. George Leone, Department Head, Counseling and Special Education
128 Teachers Education Center, 454-3211
Dr. Michael Immerman, Department Head, Teacher Education
126 Teachers Education Center, 454-3548
Academic Support
Engineering Bldg., 454-3188
The Office of Academic Support offers an array of services with special emphasis on academic advisement. The Staff of Academic Support are available to ensure you receive assistance in assessing your interests, skills and abilities and point you in the right direction that will help get you through college. Our department provides assistance with peer advising, academic and social workshops, accessibility (physical, mental, and emotional disability related issues) and testing services, retention and intervention, academic advisement and new student orientation.
Admissions Office
Rodgers Administration Building, 454-3439
The Admissions Office serves as a source of information for prospective students about the university’s academic programs and support services. It is on the second floor of the Rodgers Administration Building.
Affirmative Action Human Resources
108 Rodgers Hall, Administration Building, 454-3242
Concerns related to possible employee discrimination and sexual harassment should be directed to this office.
Accessibility Services
Engineering Bldg., 454-3252, Disabilities@nmhu.edu
The Office of Accessibility Services is responsible for coordinating services to students with physical, learning, and psychological disabilities under the auspices of Title II of the Americans with Disabilities Act (ADA) and Section 504 of the Vocational Rehabilitation Act. At the university level, the student bears primary responsibility for registering his or her disability, following procedures, and following through on the implementation of their accommodations. Students requesting reasonable accommodations must provide written documentation of their specific disability and follow all the policies and procedures outlined in the Accessibility Service’s Handbook, available separately at the above address. Official accommodations cannot be provided to disabled students without prior approval from the Office of Accessibility Services. As a consequence, students are strongly encouraged to contact this office as soon as possible about their disability.
Association of Graduate Students – AGS
218 Student Center, 454-3370
The Associated Graduate Students of New Mexico Highlands University (AGSNMHU) is an organization dedicated to the needs, concerns, and ideas of the graduate population. The AGSNMHU consists of 12 senators, two executives, and two administrative positions, who serve one academic year terms. The AGSNMHU hosts a variety of events and activities dedicated to the specific needs of graduate students such as hosting guest speakers, career specific fairs, as well as social events. AGSNMHU can also aid students in career and educational endeavors by providing funds to individuals or clubs consisting of graduate students that would like to attend conferences or events. The AGSNMHU is the voice of the graduate students, and members sit on various boards and committees around campus that are geared to help graduate and future graduate students. Students, staff, faculty, and potential graduate students are always welcome to attend meetings and events hosted by the AGSNMHU. If you are interested in becoming a senator, feel free to contact us through our NMHU Webb page or stop by our office located on the second floor of the student center.
ARMAS in Education
Engineering Building, 426-2009 or 426-2010
The center provides comprehensive support to STEM (Sicence, Technology Engineering and Math) students as they work toward their academic and professional goals. Services include tutoring, peer mentoring, advising, career counseling, workshops, and connections to internships and job opportunities. All students taking in STEM disciplines are welcome to participate in the services and programs offered by the center. Students do NOT have to be majors to access ARMAS services. Students are invited to drop in at the center during opening hours to meet our staff and learn more about the resources ARMAS offers.
Bookstore
113 Student Center, 454-3598, Bookstore@nmhu.edu
Students will make the NMHU Bookstore their first stop each semester, as the bookstore stocks the required course textbooks. The bookstore also offers supplies, gifts, NMHU novelty items and access to a fax machine. The NMHU Bookstore is located in the Student Center (Ninth and Baca). Regular business hours are 8 a.m. to 5 p.m., Monday through Friday. Hours of operation are extended during early semester rush periods. The toll-free number for off-site center is 1-877-248-9856.
Business Office
Rodger Hall Administration Building, 454-3444
Located on the second floor of Rodgers Hall, this office handles student payroll checks, check cashing (with NMHU identification), and student payments to the university.
Campus Life and Conferences
204 Student Center, 454-3590, Campuslife@nmhu.edu
The Office of Campus Life is located on the second floor of the Student Center (Ninth and Baca). Campus Life members assist in making student life fun, lively and educational. The office provides a number of services including coordination of university events such as the Welcome Week festivities, club fairs, performing arts series, the Student Leadership Recognition Dinner, dances, Family Fun Day, homecoming events, and the Family Holiday Party. Service to student organizations includes charters, a handbook, mailboxes, leadership training programs and scheduling of university facilities. This office also provides student identification card services for university students, staff and faculty. The director of campus life welcomes volunteers to assist with events, or join campus organizations or the Activities Board.
Campus Police
Ninth Street and Baca, Routine Calls, 454-3278/3274 or on-campus phones, 5555
Emergency Calls, 9-911
The campus police are responsible for enforcing university regulations, city ordinances and state and federal laws. Police are trained in first aid and other emergency procedures. The department maintains the campus parking system, lost and found, and weapons safekeeping. Police are available 24 hours a day, 7 days a week, at the Police and Information Center at Eleventh and Baca. During nonbusiness hours and on holidays, police answer telephone calls made to the university.
Child Development Center
Guadalupita Building, 454-3510 or 3250
The NMHU Child Development Center provides day care services for the children of NMHU students. This state-licensed center provides supervised play and educational activities. The Child Development Center is located directly behind the Teacher Education Center on Eleventh Street.
Career Services
Ford Hall, 454-3251
The Office of Career and Placement Services offers career and job related services that meet the needs of current students, alumni, employers, and other university personnel. Examples include job search skills, resume preparation, interview skills, career and educator fairs for students, alumni and employers, full and part-time job listings, internships, and co-ops.
Cooperative Education and Internships
Ford Hall, 454-3251
The New Mexico Highlands University Career Services Program for Cooperative Education and Internships Program links employers who wish to recruit university students for cooperative education (co-op) positions, and internships with the students who seek these opportunities. These undergraduate employment programs often give employers early access to top candidates for full-time positions.
Counseling – Individual and Group
Teacher Education Building (TEC), 454-3564
NMHU offers free counseling for children, adolescents, adults, couples, and families to help with problems related to abuse, addictions, self-esteem, relationships, anger, and other areas of life. The services are confidential and private and are conducted by graduate interns of NMHU’s Counseling and Guidance Program and supervised by a licensed professional counselor on the faculty.
Counseling Services
Ford Hall, 454-3085
The NMHU Office of Counseling Service has licensed professional counselors provide individual and group counseling services; to assist students with educational, personal and relationship issues.
Dining Services
Archuleta Hall, 454-8799/8803
Dining Services makes meals and snacks available to both commuting and resident students. Commuting students eating in the Student Center’s Cantina may choose to purchase a la carte meals with cash, or sign up for a meal plan. Resident students are required to purchase a meal plan and may eat in the Cantina or the Archuleta Cafeteria. Meal plans are available in the Office of Housing and Student conduct, 505-454-3193.
Educational Outreach Services (EOS)
FH-1, 505-426-2058, Toll Free 1-877-248-9854
EOS provides regional telecommunications access and educational opportunities to all students and communities. EOS provides off campus instruction, televised instruction (ITV) and Web-based instruction. Help desk business hours are Monday through Friday from 8 a.m. to 9 p.m. and Saturdays from 9 a.m. to 2 p.m.
Financial Aid and Scholarships
Engineering Bldg, 454-3318, financialaid@nmhu.edu
Toll-free 1-800-379-4038. Calls made on this number cannot be transferred or forwarded. This office offers financial assistance to eligible NMHU students. This financial assistance will come in the form of grants, student loans, scholarships and student employment. It is important that students interested in financial aid maintain an acceptable grade point average and apply for aid early.
Foundation and Alumni Affairs
505-454-3199, jfmandarino@nmhu.edu
NMHU Alumni Association, Box 9000, Las Vegas, NM 87701
Highlands Foundation is responsible for raising private-sector funds for student scholarships and assisting the university administration with special projects. The foundation also acts as fiduciary agent for the funds of university departments and student organizations. The Alumni Affairs Office maintains correspondence and contact with Highlands graduates. It maintains the alumni database, publishes the alumni newsletter and sponsors alumni events such as homecoming and regional gatherings. The Alumni Office is charged with promoting goodwill between the university and its alumni.
Golf Course
425-7711
The NMHU Golf Course is located on the north side of Mills Avenue between Seventh Street and Grand Avenue. The course is open to the public year round as weather permits. Information on currents fees may be obtained by dialing the phone number shown above.
Health Center
Student Center, 454-3218, Healthcenter@nmhu.edu
The Student Health Center provides primary medical care to NMHU students and their dependents. The Health Center is located at the east end of the Student Center (Ninth and Baca). The center posts a regular schedule with reduced hours during the summer semester. NMHU students will want to take advantage of the many services provided by the Health Center, which include prescription discounts and a small per-visit fee for dependents of eligible students. The Health Center accommodates walk-ins, but scheduled appointments are preferred.
Housing and Student Conduct
207 Student Center, 454-3193, Housing@nmhu.edu
Life in the residence halls is often an important part of the total college experience. Students interested in making new friends and having fun are encouraged to live in the residence halls. Depending upon availability, students may choose between halls and a private or double room. Apartments are available to students with families and, on a limited basis, to graduate and nontraditional students. Each apartment and hall room is equipped with a phone, and a cable TV outlet, and most residence hall rooms have Internet connection. Laundry facilities, lounge space and computer labs are also a part of the residential life at NMHU today.
The university also offers a number of meal plans to students living in the residence halls. (A meal plan is required as a part of the residence hall contract.) A schedule of room, apartment, and meal plan rates may be obtained from the office of Housing and Student Conduct.
Students interested in living on campus must be familiar with the residence hall contract, the residence hall handbooks and the NMHU Code of Student Conduct. A signature on the residence hall contract indicates an agreement to live in the halls for the entire academic year unless the student is no longer enrolled at NMHU or chooses to utilize the purchase option and pay 25 percent of the remaining room and board charges for the academic year. Apartment contracts require a 30-day notice. Students interested in living on campus should write the office of Housing and Student Conduct at NMHU, Box 9000, Las Vegas, NM 87701
HU Wellness Program
131 Wilson Complex, 454-3122
Students interested in assessing and improving their health and fitness can call the HU Wellness Program or stop by the program office located in the Wilson Physical Education Complex.
Identification Cards
204 Student Center, 454-3590
Photo identification cards are made on the second floor of the Student Center and are required for admittance to university events. There is no charge for the first identification card, but a fee of $25 is assessed to replace a stolen or lost card. Hours are scheduled at the beginning of the semester.
Information Technology Services
Donnelly Library Ground Floor, 454-3496
ITS is Information Technology Services, which is responsible for the acquisition, maintenance, and security of computers, software, telephones, and the network on campus. ITS maintains a helpdesk to address problems with access to university computer recourses or to report problems with university computers. ITS can be contacted at 505-454-3496. The university provides student e-mail and accounts for students so they can access university computers or log on to university resources. General computer help or getting your username is available
here.
• Blackboard Help Desk number: 505-426-2074
Note: For first time access, you cannot login until you change your temporary password.
See “Username & Password Help” on the previous page for instructions.
We recommend accessing online resources through the Highlands home page, however, if it is unavailable, use ….
• Self Service Banner: http://banweb.nmhu.edu/
• Student E-mail: http://orion.nmhu.edu/exchange
• Blackboard: http://bb.nmhu.edu
For more details: on www.nmhu.edu click “CURRENT STUDENTS” and select “Technical Help”
Confused? Still have questions? Contact: IT Services Help Desk
Donnelly Library ground floor room G26 (505) 454-3496
Intercollegiate Athletics
101 Field House, 454-3368
NMHU is a member of the NCSS Division II and the Rocky Mountain Athletic Conference. The following programs are available at NMHU:
Men – Football, Cross Country, Basketball & Wrestling
Women – Volleyball, Cross Country, Basketball, Soccer, Softball, Women’s Outdoor Track & Field.
Intramural Sports
454-3287
Students interested in intramural competition should contact the Exercise and Sports Science Office. NMHU intramural competition is available in softball, basketball, volleyball, football, golf, ping-pong, pool and billiards and racquetball. University resources for both intramural and intercollegiate athletics include an indoor swimming pool, basketball courts, athletic fields, tennis courts, weight-training rooms, a nine-hole golf course, and racquetball courts. The NMHU rugby team, a club sport, has won the Rio Grande Intercollegiate Rugby Union championship four consecutive years.
Library
Reference Desk, 454-3401. Administrative Office, 454-3332
Circulation Desk, 454-3403. Government Documents, 454-3411
The Thomas C. Donnelly Library offers the following informational services to NMHU students, staff and faculty Access to computers, e-mail and Internet, Ray Drew Gallery, loan of books and other materials, interlibrary lending and borrowing, microfilm copying and printing, photocopying / copy card vending, public access catalog, reference services, special collections, study cacilities, The library is located on National Avenue, (just off of 8th Street and National Avenue). A valid NMHU ID is required to check out materials.
Native American Services
Ford Hall, 426-2049
Provides targeted support services for Native American students including academic and financial aid advisement, collaboration with tribal educational offices, and sponsorship of the NMHU Native American Club (NAC) and American Indian Science and Engineering Society (AISES).
Newspaper – La Mecha
139 and 140 Student Center, 454-3463
The NMHU student newspaper is La Mecha. Students interested in submitting information to La Mecha or working on the La Mecha staff should contact the paper.
Office of the Vice President of Student Affairs
Ford Hall, 454-3020
The Office of the Vice President of Student Affairs typically answers questions or concerns related to academic advising, athletics, career services, disability services, financial aid, health services, housing, registration, etc., but should be addressed first to the office responsible for the particular service. However, if the initial contact fails to bring about a satisfactory response or resolution, a student may want to present the concern to the vice president of student affairs. A written statement of the concern and an indication of the expected outcome are desirable. The student’s concern will be addressed by the vice president of student affairs or a designee within 30 days.
In addition to handling student concerns, the vice president of student affairs works to improve campus and community life by (1) serving as a student advocate, (2) assisting in campus emergencies, (3) distributing and enforcing the NMHU Code of Student Conduct; and (4) supervising the student affairs staff. To schedule an appointment with the vice president of student affairs, call 454-3020.
Post Office
116 Student Center, 454-3358
Services offered by the NMHU Post Office include mailbox rental and a drop-off for all on- and off-campus mail. Residence hall students have mailboxes assigned as part of their contracts. The post office is located in the Student Center (Ninth and Baca).
Purple Pub Computer Lab
Student Center, 2nd Floor, 426-2225
The Purple Pub Computer Lab is a student-only lab located on the second floor of the Student Center. Fifty-three computers are available and equipped with Windows NT Workstation 4.0. Additionally, the lab offers laptops to students. Internet access is also provided. Four computers are designed and equipped for use by individuals with disabilities. The lab is open year round and offers extended, and evening and weekend hours. Hours may vary from semester to semester. Call the lab or Campus Life for information. Valid NMHU IDs are required.
Registrar’s Office
Rodgers Administration Building, 454-3233
The Registrar’s Office assists with the following academic procedures: Catalogs, checks on academic progress, degree application, evaluation of transfer credits, grade reports, graduation audits, registration for classes – in-person, and online, commencement, VA students, class schedules, degree checks, student waivers, name/address/social security number changes, grade changes and mailers, class schedules/agendum, scheduling of classrooms, sending of transcripts, student records, verification of enrollment in class. The Registrar’s Office is located on the second floor of Rodgers Hall Administration Bldg.
Student Senate – ASNMHU
217 Student Center, 454-3594
New Mexico Highlands University student senate’s formal name is The Associated Students of New Mexico Highlands University (ASNMHU). Twenty senators and four executives are elected at large in the spring semester for one-year terms. ASNMHU is the organization that truly serves as the voice of the student body. ASNMHU members serve on a variety of decision-making committees on the NMHU campus. ASNMHU is responsible for managing a budget that funds student-organized activities. If you are interested in becoming part of ASNMHU, we invite you to call us, attend a meeting or stop by our ASNMHU offices.
Student Support Services
Engineering Bldg, 454-3236
The Student Support Services Office provides the following services to eligible program participants: Academic advisement, tutoring, peer mentoring, assistance with completing financial aid forms, major and career exploration and selection, computer access with Internet and computer assisted learning programs, study skills workshops, adaptive needs services, educational, social and cultural events and field trips and supplemental grant aid. The Student Support Services Office is located at the Engineering Bldg 11th Street. For an application and further information call (505) 454-3236.
Swimming Pool
Ninth Street and Baca, 454-3073
The swimming pool hours are posted each semester. However, these hours may be modified for special events, such as swim competitions, and water shows. The swimming pool is located on Baca and Eleventh Streets.
Testing Services
Engineering Bldg, 454-3252, TestingServices@nmhu.edu
The Office of Testing Services is responsible for overseeing the COMPASS placement exam and a few departmental exams. Other tests offered include the ACT, LSAT, and GED. Some other exams may be offered on an ad-hoc basis. Please contact the office for listing of scheduled exams.
Title V (EOS)
NMHU, in collaboration with Northern New Mexico College, is a recipient of a Department of Education Title V grant. Funding provides numerous outreach activities including;
• Expanding distance education infrastructure
• Expansion of student services to off-site centers and other statewide educational sites
• Professional development for staff and faculty.
Title V Help Desk
FH-4, 505-426-2074, Toll Free 1-877-248-9854
Title V assists students, faculty and staff with Blackboard/WebCT and Elluminate issues. Also, we are able to assist student and faculty with Banner access, e-mail access, and Blackboard/WebCT access. Our help desk business hours are Monday through Friday from 8 a.m. to 2 p.m.
University Relations
454-3387
The Office of University Relations serves as the official voice of the university administration and acts as a liaison between NMHU and the public, NMHU and the media, and NMHU and the surrounding community. It also assists in facilitation communications on campus, helps promote university-sponsored and hosted services and events, and coordinates marketing and advertising for the university. University Relations also oversees the NMHU Reprographic Services and NMHU’s Web site. All university-related materials produced for distribution to the public are reviewed by the Office of University Relations. University Relations produces an employee newsletter, a campus calendar, and other NMHU-related publications and media projects.
Upward Bound for High School Students
Engineering Bldg, 454-3468, Upwardbound@nmhu.edu
NMHU’s Upward Bound Program offers its participants additional college prep including course work, academic and career planning. Its aim is to motivate low-income, first-generation college students to complete high school and to experience success upon entering college. This coeducational program serves 14 area high schools including Clayton, Coronado, Escalante, Robertson, Mora, Peñasco, Pecos, Questa, Santa Rosa, Springer, Taos, Tohatchi, Wagon Mound and West Las Vegas. Interested students are recruited in the 9th and 10th grades of the two program components (1) 18 school-year Saturdays; and (2) a six-week on-campus, residential program during the summer.
Writing Center
Douglas Hall, 454-3537
The NMHU Writing Center welcomes all students, freshman through graduate, who want help with papers in any field. Come to us at the beginning, in the middle, or near the completion of your writing. We can help you explore your own ideas and develop a thesis. We can teach you how to organize materials effectively; how to summarize, paraphrase, and quote; and how to cite sources accurately. We can help you understand and apply your instructor’s suggestions for revision. We can help you strengthen your grammar and punctuation skills.
Our tutors are experienced writers, often with professional publications. They are professors, instructors, and English graduate students, skilled in advanced tutoring techniques and dedicated to the empowerment of independent thinkers and writers.
WHAT’S HERE FOR YOU?
• Tutoring in writing, reading, and Internet research
• A library of resources on writing and research documentation (MLA, APA, Chicago, etc.)
• Computers for word processing and research (available to students participating in our tutoring)
• A welcoming place to craft your writing
Open weekdays all day long with evening and Sunday hours
MAKE AN APPOINTMENT OR JUST DROP IN FOR TUTORING!
Find us in Room 115, main floor of Douglas Hall, across the street from the Felix Martinez parking lot. NMHU is an EEO/AA institution. For disabled access or services, call (505) 454-3188 or TDD 454-3003.
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INCLEMENT WEATHER
The Weather Hotline and the NMHU Web site may be used by current students, faculty, and staff to access information regarding weather-related delays and closings for on-site and distance education classes at all locations, and for the NMHU Donnelly Library in Las Vegas all days of the week. Weather-related closings and delays are also broadcast on TV channels 4, 7, and 13 and some radio stations.
In the event of inclement weather, a decision on closing of offices and/or cancellation of classes or postponement of starting times may be made. Decisions to delay or cancel daytime operations should be available by 6 a.m. Decisions to delay or cancel evening operations should be available by 4 p.m.
The university will convey one of the following messages;
1. “The University will be closed” which means all classes have been canceled and all offices are closed for the designed amount of time. This will not include the previously noted offices.
2. “Classes will be canceled” which means all classes are canceled, but offices will remain open. All faculty and staff are to report to campus when this announcement is made.
3. “The university will open at ___.” The time provided denotes the time that classes will begin and offices are to open.
4. “Classes will begin at ___.” The designated time is the time that classes will start for the day, but offices are to open and faculty reports as normally scheduled.
Any students, faculty or staff members who believe that weather conditions prevent their safe travel to the university- even though the university is officially open - may choose to remain at home. Students are required to contact their professors for missed lectures, labs, assignments, etc.
In the event of a decision to close offices and cancel classes, the following services will remain operational: The Campus Police Department, the Facility Services, Dining Services, and other services as deemed necessary by the president or a designee.
NMHU Weather Hotline
Las Vegas area, 426-2297
Outside the Las Vegas area, Toll-free 1-866-231-2366
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STUDENT CODE OF CONDUCT
1. Coverage
The Code of Student Conduct is the university’s policy related to nonacademic misconduct by students. Academic misconduct by students is not covered by this code, but rather falls on the responsibility of the vice president of academic and student affairs.
2. Rationale
New Mexico Highlands University has the right and obligation to support its educational function and to provide the equal opportunity of all students to pursue an education. Therefore, it is the university’s responsibility to establish standards of conduct that uphold appropriate classroom decorum, safety and orderliness in campus life, and the rights and privileges of all members of the university community. The code should be read broadly. It does not define nonacademic misconduct in exhaustive terms. The purposes of the University’s Code of Student Conduct is to inform NMHU students of prohibited nonacademic conduct; to protect and preserve a quality educational environment at NMHU; to outline the due process procedures that will be followed in cases of student misconduct.
3. Violations of the Law and of the Code
Students may be accountable to both civil authorities and to the university for acts that constitute violations of the law and of this code. Those accused of violations are subject to university disciplinary proceedings as outlined in this code despite any pending civil or criminal proceedings or any other university proceedings regarding the same conduct. Accused students may not challenge the university disciplinary proceedings on the grounds that criminal charges, civil actions or other university proceedings regarding the same incident are pending or have been terminated, dismissed, reduced or not yet adjudicated. The university will refer matters to federal and/or state authorities for prosecution when appropriate.
4. Nonacademic Misconduct
The following actions/behaviors occurring on university property or at university-sponsored events constitute violations of the NMHU Code of Student Conduct. Any student committing a violation may be subject to disciplinary action including expulsion or any lesser sanction authorized by the code. Students must take action to ensure that University regulations are observed. Individual students are responsible for their own conduct and the conduct of their guests. Failure to do so may result in disciplinary and/or legal action against any student.
A. Violation of University Regulations. Violating any university or Board of Regents policies, rules and regulations including, but not limited to housing regulations, regulations of university departments and offices, the university policies on sexual harassment or assault, smoking regulations, regulations related to entry (opening and closing hours), traffic and parking regulations, and misuse of identification cards.
B. Violation of Federal. State or Local Laws. Violating federal, state or local laws on university premises or while in attendance at any university-sponsored or supervised events or committing off-campus violations of federal, state, or local law that seriously threatens the educational mission of the University or the health and safety of any member of the University community.
C. Alcohol, Drugs and Other Substances. New Mexico Highlands University prohibits the illegal or irresponsible use of alcohol and other drugs. This includes the consumption, possession or distribution of any form of alcoholic beverages, marijuana, narcotics, other drugs or any drug paraphernalia at any university sanctioned or related, on or off campus, business, activity or event.
Students receiving federal loans and grants do so on the condition that they will not engage in the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance during the period covered by the federal funding. Students in violation of student code of conduct could loose grants and other financial aid.
Possession is defined as, but is not limited to alcohol controlled substances or drug paraphernalia found on a person, in his or her clothing, in or around a vehicle on university property or at a university-sanctioned event. Additionally, this includes any individual appearing on university premises or at a university-sponsored activity clearly under the influence of a controlled or intoxicating substance to the degree that there is danger to self, others or property. The University will enforce federal, state, and local laws, as well as its own alcohol and drug policies, and procedures that support these laws.
D. Damage to Property. Participating in acts of unauthorized use, removal, defacing, tampering, damage or destruction of student, staff, faculty, visitor or university owned or leased property, equipment, programs, on university premises, at university-sponsored activities, or from university organization(s), group(s) or individual(s).
E. Disorderly Conduct. Engaging in loud behavior, physical fights or disruptive behavior. For purposes of this code, disorderly conduct is defined to include, but not limited to, acts that breach the peace, disrupt others or interrupt the university operations.
F. Disruption of University Operations. Interrupting, disturbing or interfering with normal university functions, university-sponsored activities, or any function or activity on university premises including, but not limited to, studying, teaching, public speaking, research, university administration, judicial proceedings, or fire, police or emergency services or committing intentional acts that obstruct, disrupt, or physically interfere with the use of university premises, buildings or passages.
G. Explosives and Weapons. Possessing, using, storing or distributing dangerous weapons, explosives, firearms, noxious devices or other hazardous objects, materials or substances. These items are strictly forbidden on university premises including, but not limited to, the rooms of resident students, classrooms, at university-sponsored or supervised events, in or around any vehicle, and in or on any person’s clothing.
H. False Complaints. Intentionally filing a false complaint under this code.
I. False Reports. Initiating, making or causing any false report, threat of fire, explosion or other emergency or dangerous condition on university premises or at a university-sponsored activity; failing to report a fire, or interfering with the response of university or municipal officials to emergency calls.
J. Hazing. Planning, directing or committing acts of hazing, defined as any activity which willfully or recklessly endangers the mental or physical health of an individual(s) or subjects a person(s) to forced consumption of alcohol or drugs, ridicule, embarrassment, or unlawful activity for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in, a group or organization.
K. Indecent Behavior. Lewd, indecent or obscene behavior or remarks; intentionally exposing buttocks, breasts or genitals in a public place on university premises or at university-sponsored activities.
L. Failure to Obey. Refusal or failure to comply with the directions of university officials or representatives, including campus police officers and residence hall staff members, acting in performance of their duties and/or failing to positively identify one’s self to a university official when requested to do so. (The preferred form of identification shall be a current, valid university identification card.)
M. False Information. Misrepresenting information or furnishing false information to the university.
N. Forgery. Forgery, fraudulence, alteration, misrepresentation, counterfeiting, or misuse of any university and/or other documents, instruments of identification or access devices.
O. Physical Harm or Threatening Remarks. Taking any action, making threatening remarks or creating any situation on university premises or at university sponsored activities that intentionally or recklessly endangers mental or physical health.
P. Misuse of University Computer Privileges. Please reference to the policy section by going to www.nmhu.edu > CURRENT STUDENTS > Technical Help > ITS Policies on Computer > Network > and E-mail. Engaging in acts of theft of computers or abuse of computer privileges, including but not limited to
• improper and/or unauthorized access to university computer files and systems; unauthorized alteration, disclosure or destruction of university computer systems or material; unauthorized entry into a file to use, read or change its contents;
• unauthorized transfers of a file or files;
• unauthorized use of another person’s identification or password;
• use of computing facilities to interfere with the work of another student, staff or faculty member;
• use of computing facilities to view or send threatening or obscene messages;
• intentional disruption of university computer systems;
• violation of copyright or proprietary material restrictions connected with university computer systems, programs or materials.
Q. Misuse of the Judicial System. Engaging or participating in abuse of the university judicial system, including but not limited to
• filing a false complaint or claim under this code.
• falsifying or misrepresenting information before a judicial body;
• disrupting or interfering with the orderly conduct of a judicial proceeding;
• instituting a judicial complaint without cause;
• attempting to discourage an individual’s participation in, or use of, the judicial system;
• attempting to influence a member of the judicial body prior to, during, and/or after a judicial proceeding;
• harassing (verbal or physical) and/or intimidating a member of a judicial body, prior to, during and/or after a judicial proceeding;
• failing to comply with the sanction(s) imposed under the Code of Student Conduct;
• influencing or attempting to influence another person to commit an abuse of the judicial system.
R. Noncompliance with Disciplinary Sanctions. Lack of adherence to the terms of any disciplinary sanction imposed in accordance with this code.
S. Stalking. Harassment or Persistent Torment. Engaging in conduct directed at specific person(s) on university premises or at university-sponsored activities that seriously alarms or intimidates such person(s), and which serves no legitimate purpose. Such conduct may include, but is not limited to explicit or implicit threats, including gestures that place a person in unreasonable fear of unwelcome physical contact, harm or death; following a person about in a public place or to or from his or her residence; making remarks in a public place to a specific person(s) that are in common usage lewd, obscene or expose a person(s) to public hatred, or that can reasonably be expected to have a tendency to cause acts of violence by the person(s) to whom the remark is addressed; or communicating anonymously by voice or graphic means or making a telephone call anonymously whether or not a conversation ensues. Torment or intimidation based on ability, age, ethnic heritage, gender, lifestyle, race, religion, socioeconomic status, affectional preference, political, social, or other affiliation or disaffiliation is forbidden.
T. Tampering with Safety Devices. Committing acts that endanger the university community or university property including but not limited to altering, misusing or damaging any firefighting equipment, safety equipment alarms or emergency device.
U. Theft. Unauthorized use or removal of property, materials or services from the university, at university-sponsored activities, from university organization(s), group(s), student(s) or any university community member, guest, visitor, vendor or contractor on university premises; or knowing of possession of stolen property or use of stolen services on university premises, at university-sponsored activities, or from university organization(s), group(s) or individual(s).
V. Unauthorized Entry or Use of Keys. Possessing, duplicating or using keys to any university building or facility without authorization by appropriate university officials or committing an act of unauthorized entry into or use of university buildings or facilities.
W. Unauthorized Use of Facilities or Property. Unauthorized presence on or use of university premises, facilities or property including camping, building a fire or use of an unauthorized heating, cooking or electrical device without advanced approval from designated university personnel.
X. Academic Integrity. A violation of the NMHU Academic Integrity Policy constitutes a violation of this policy. Please see the NMHU Academic Integrity Policy for more information.
Y. Classroom Conduct. While each individual faculty member is responsible for establishing standards for his or her class, there is a generally accepted standard of classroom conduct that must be adhered to in all classes. Students are members of a community devoted to learning and are expected to behave responsibly and respectfully towards other students and other members of the university community. Any behavior that disrupts others from learning or interferes with the efforts of a faculty member to instruct a class is prohibited. Unless a faculty member makes an exception, the following rules will apply:
• Students are required to attend all classes and be prepared for class.
• Guests, including children, are not permitted in class.
• Food and drink may not be consumed in classrooms.
• Cell phones may not be used in class and students should ensure they are turned off or to silent mode.
• Other electronic devices such as, iPods and MP3 players, Game Boys, Palm Pilots, Blackberries and portable CD players are also prohibited.
• Laptops may be used for note taking and other academic related activities. Faculty may establish limitations on the use of computers in the classroom.
Faculty may establish additional rules and responsibilities to maintain appropriate conditions for learning in their classrooms.
Z. Skateboards. Skateboards are permitted as a mode of transportation. However, skateboarders must be respectful of pedestrians at all times. Recreational skateboarding is not permitted on campus.
AA. Cell Phones. Students are expected to use their cell phones in a manner that is not disruptive to others in common areas, computer labs, the library and classrooms. Students must turn off cell phones or turn them to silent mode during all classes and laboratories. The use of cell phones during examinations is prohibited. Faculty may modify this policy as required for individual circumstances.
5. Reporting an incident of nonacademic misconduct
Anyone wishing to report an alleged incident of prohibited nonacademic conduct may make a report in writing to the vice president of student affairs (Office of Student Affairs) or the Office of Housing and Student Conduct. (Report forms are available in both offices.) The vice president of student affairs and/or designee will determine whether any action should be taken in response to the report.
6. Disciplinary measures or sanctions
Disciplinary Reprimand. A written warning to the student that the cited behavior is not acceptable by university standards. The student is warned that further misconduct may result in more severe disciplinary action.
Disciplinary Restrictions. Limiting certain privileges or practices of the individual(s) involved in the offense for a specified period of time. The student may be restricted from certain areas of the campus, privileges or practices including being prohibited from a university event or extracurricular activity.
Restitution. The student is required to make payment for the loss or damage to the university or to an individual(s), group(s) or organization(s).
Disciplinary Probation. A specified period of time during which the student is expected to comply with university regulations. If the student violates university policy within the given time frame, more severe disciplinary action may occur.
Disciplinary Suspension. Temporary exclusion from the university for a specified period of time.
Disciplinary Expulsion. Permanent separation from the university.
Expulsion from University Housing Facilities. Removal from university housing.
Emergency Suspension and/or Restrictions. To protect the safety of the university community, it may be necessary to suspend a student(s) from class, campus facilities, university premises or university-sponsored functions, etc. The vice president of student affairs shall have the authority to immediately suspend and have removed from campus students who presents an immediate threat to the health, safety or security of other students, faculty and employees of New Mexico Highlands University or to university property. Emergency removal may not exceed ten days, during which time the student must be given a disciplinary conference, as described below. An emergency suspension may only extend beyond ten days if the university president determines an extension is necessary to protect the health, safety of the university community. In such circumstances, unless waived by the student, the Office of Student Affairs shall develop a timetable for the procedures as described below in Section 7 below, so that the entire process is completed within thirty (30) calendar days of the disciplinary conference.
Other Disciplinary Measures. Other sanctions may be imposed instead of or in addition to those outlined above, including but not limited to the following educational assignments or research projects; letter of apology to those involved; mandated counseling or therapy (to be paid for by the student if off-campus services are desired or required); relocation to another university living area; restriction from specified campus facilities; loss of specified university privileges; fines; community service; or the loss of institutional financial aid. Disciplinary sanctions will be related to the nature of the violation.
7. Procedural Guideline
The essential safeguards for fair treatment will be provided for students charged with violating university regulations. The following shall serve as procedural guidelines.
A. Written Notification. The Office of Student Affairs will inform the student with a written Notice of Charge that she or he is accused of a violation of a university regulation(s). Such written notice will be sent to the student’s most recent address of record. The Notice will include the alleged violation, the Code of Student Conduct regulation(s) allegedly violated; and the possible consequences for not responding to the Notice. Included with the Notice will be a Response to Charge form and copy of the NMHU Code of Student Conduct, which includes rights, responsibilities, disciplinary conference and administrative hearing procedures.
B. Student Response. Within five (5) working days of receipt of the Notice of Charge, the student must reply to the Office of Student Affairs using a copy of the Response to the Charge form. A “working day” is any day that the University is open. If the student chooses not to complete the form by the given deadline, this failure to respond will be deemed an admission of guilt. A ruling will then be made based on that admission. On the Response to Charge form, the student should indicate whether she or he requests a disciplinary conference on the charges.
C. Disciplinary Conference. Within five (5) working days of receipt of the Response to Charge, the vice president of student affairs shall schedule a disciplinary conference, if requested by the student. A disciplinary conference is a private meeting between the vice president of student affairs and/or a designee and the student at which the student has an opportunity to respond to the charges against her or him.
D. Imposition of Discipline. Within five (5) working days of the disciplinary conference, or if not disciplinary conference was requested, within five (5) working days of receipt of the Response to Charge, the vice president of student affairs shall provide the student with a written Notice of Disciplinary Action. If the disciplinary action taken is restitution, an emergency suspension, suspension, expulsion, or expulsion from student housing, the student has a right to a hearing prior to the discipline being imposed. If not, unless otherwise stated in the Notice of Disciplinary Action, the discipline takes effect immediately, is final and not appealable.
E. Hearing.
1. If the vice president of student affairs imposes a discipline of suspension or expulsion, the student may request, within five (5) working days of receipt of the Notice of Disciplinary Action, that a hearing be held before the disciplinary action is imposed. The request must be in writing and submitted to the vice president of student affairs.
2. Within five (5) working days of receipt of the request to the vice president of student affairs, the hearing shall take place within 30 calendar days of receipt of the request for a hearing, unless the vice president of student affairs, in his or her sole discretion, extends the time for the hearing.
3. When a hearing is held, the accused student(s) and the vice president of student affairs shall be given a minimum of five (5) working day’s written notice prior to the hearing.
4. Two (2) working days prior to the hearing, the student and vice president of student affairs shall submit to the hearing committee chairperson and to the other party, a list of witnesses, and copies of any documents submitted as evidence at the hearing. Statements of absent witnesses may be submitted in lieu of testimony at the hearing, so long as the other party is notified at least three (3) working days prior to the hearing of the name of the witness and that witness makes himself or herself available for an interview by the other party and additional statement, if requested.
5. If two or more students are charged in the same incident and two or more requests a hearing as a result of the discipline imposed, the Hearing Committee may hold a joint hearing in the matter.
6. The hearing will be closed. The student and the vice president of student affairs may attend the hearing. Witnesses will attend only for the purposes of their testimony.
7. The hearing will be informal in nature; strict rules of evidence do not apply. However, the hearing chairperson may exclude evidence that is irrelevant or duplicative.
8. The vice president of student affairs has the burden of proof at the hearing to demonstrate that the violation of the student code occurred and that the discipline imposed was reasonable.
9. The accused student(s) and the vice president of student affairs have the right to the following:
• Be present at the hearing; however, if either or both the student and vice president of student affairs fail to appear at the hearing, the hearing will be held in either or both of their absences.
• Present evidence by their own testimony, by witness, or by official written statement from a witness, if that witness is unable to attend the hearing, under conditions stated above. It is the responsibility of the accused student and the vice president of student affairs to notify their witnesses of the date, time and place of the hearing. If witnesses fail to appear, the hearing will be held in their absence. Bring one adviser to the hearing. The adviser, however, may only participate in providing advice. The adviser may not participate in the hearing itself, examinations or the presentation of information or materials to the hearing committee, unless asked to do so by the hearing committee. It is the responsibility of the accused student and the vice president of student affairs to notify the adviser of the date, time and place of the hearing. If an adviser fails to appear, the hearing shall take place in his or her absence.
• Question all witnesses
10. The following procedures shall be followed in administrative hearings:
• Welcome by the hearing committee chairperson
• Recognition of the parties present
• Reading of allegations
• Opening statement by the vice president of student affairs
• Opening statement by the accused student
• Testimony of the vice president of student affairs witnesses, including cross-examination by the student and question by hearing committee members.
• Testimony of the student witnesses, including cross-examination by the student and questions by hearing committee members.
• Rebuttal evidence presented by the vice president of student affairs, if any, to address issues raised by the student’s witnesses.
• Rebuttal evidence presented by the student, if any, to address issues raised by the vice president’s rebuttal evidence.
• Closing remarks from the vice president of student affairs – Closing remarks from the accused student.
• Closing statements by the Hearing Committee chairperson
• Adjournment of the hearing
A verbatim record (either by written transcript or tape recording) shall be made of all evidence introduced at the hearing. This verbatim record shall be maintained for a period of one year after hearing.
11. The hearing committee shall deliberate following the hearing. Unless there is reasonable cause for delay, a written copy of the committee’s recommendation and the record will be sent to the university president within five (5) working days. The recommendation shall be copied to the student and the vice president of student affairs. The student may request a copy of the record, which will be provided at the student’s expense.
The university president shall receive the recommendation of the hearing committee and may either accept it, modify it or reject it. He or she shall notify the student, the vice president of student affairs and the hearing committee chairperson of his decision in writing. If the discipline imposed by the president is a suspension or expulsion, he or she shall also copy of the registrar on his or her decision.
8. Disciplinary measures for NMHU student organizations
The director of campus life shall be responsible for monitoring the actions of members of NMHU student organizations. Members representing such organizations or groups are accountable for their actions and may be charged with violations to the Code as individuals, as an organization or as a student group.
9. Disciplinary records
The vice president of student affairs (and/or designee) shall maintain disciplinary records and shall not release them unless required to do by the law. Student disciplinary records are retained for five years after the most recent university disciplinary action has been completed with the exception of cases of expulsion. Records of students expelled from the university are maintained permanently and are posted on the academic transcripts.
••In addition to adhering to the NMHU Student Code of Conduct, students attending classes on other college or university campus are required to follow the Student Code of Conduct for the respective campus.
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EQUAL EDUCATIONAL OPPORTUNTITY
EQUAL EDUCATIONAL OPPORTUNITY POLICY STATEMENT
New Mexico Highlands University (NMHU) strives to maintain diversity in its student body and provides equal educational opportunities to all students. This policy is intended to further New Mexico Highlands University’s efforts, as well as comply with its obligations under state and federal law.
Equal Educational Opportunity
It is the policy of NMHU to prohibit unlawful discrimination and harassment against applicants for admission and students on the basis of race, color, religion, national origin, sex, age, ancestry, physical or mental disability, serious medical condition, spousal affiliation, sexual orientation, gender identity, veterans status or any other basis prohibited by applicable law.
This policy applies to all aspects of the educational process, including admissions, recruitment, extracurricular activities, financial assistance, housing, counseling, guidance, course offerings and housing.
Any student who feels that he or she has been discriminated against or harassed should report the incident to the affirmative action/equal employment opportunity officer, a department chair, a student adviser, a director, a dean, or campus police.
The current AA/EEO Officer is:
Donna Castro, director, Office of Human Resources, 454-3308, PO Box 9000, Las Vegas, NM 87701.
The mailing address for the AA/EEO Officer is: PO Box 9000, Las Vegas, NM 87701.
Policies for Reporting and Resolving Complaints of Discrimination and Harassment
NMHU has policies in place for reporting and resolving complaints of unlawful discrimination and harassment.
Students are encouraged to read:
1. Sexual Harassment Policy Statement;
2. Student Grievance Policy.
Students can access these policies from the Office of Student Services or the AA/EEO officer.
RESOLUTION TO STUDENT CONCERNS
There might be times when there is a misunderstanding, disagreement or conflict among students, or between a student and a staff member or faculty member. When this occurs, the student is encouraged to follow the steps outlined below to seek informal resolution of his or her concern.
However, if the misunderstanding, disagreement or conflict is as a result of a violation of University policy or procedure, the student has the option of pursuing the steps outlined below, or following the Student Grievance Procedure. If a student believes that he or she has been discriminated against or harassed, or if he or she believes that a fellow student has been discriminated against or harassed, he or she should report hat discrimination or harassment to the affirmative action/EEO officer, a department chair, a student adviser, a director, a dean, or campus police.
To resolve a concern, students are encouraged to:
1. Write out the problem to help clarify the issue.
2. Check with resource people or materials to help clarify the issue.
3. Approach the person involved and politely describe your concern(s).
4. If the conflict or concern cannot be resolved after talking with the person, take the following steps.
A. For conflicts and concerns related to coursework, the student should:
Step 1. Approach the faculty member involved in the issue and discuss the concern using the necessary documents (i.e. assignments, syllabi, assessments, etc.). If the concern cannot be resolved after discussing the issue with the faculty member, the student may decide to take Step 2.
Step 2. Write a letter to the head of the department. In the letter, carefully describe the concern or conflict. Also, include appropriate documentation and an explanation of the preferred outcome. If the department head does not respond within a week, schedule a meeting with the department head. If the issue cannot be resolved after discussing it with the department head, consider using Step 3.
Step 3. Write a letter to the school or college dean. Carefully explain the conflict or concern. Include documentation with the letter and a description of the preferred outcome. If the school or college dean does not respond within a week, schedule an appointment to discuss concerns with the school or college dean. If the issue cannot be resolved by talking with the school or college dean, the student may choose to pursue Step 4.
Step 4. Write a letter to the vice president of academic affairs. Carefully outline the con?ict or concern; include the necessary documentation. If the vice president of academic affairs does not respond within a week, schedule an appointment to see the vice president. The decision of the vice president of academic affairs will be ?nal.
Students who are not satisfied with a grade received should use a Student Grade Appeal Form available in the Office of the Vice President of Academic Affairs and in the school and college dean’s offices.
B. For con?icts or concerns that are not academic in nature, the student should:
Step 1. Approach the student, staff or faculty member involved and discuss the concern using any needed documents. If the issue cannot be resolved after talking with the person involved, consider taking the next step.
Step 2. Write a letter to the direct supervisor of the person(s) involved in the dispute. In the letter, carefully describe the situation and include appropriate documentation. If the supervisor does not respond within a week, schedule an appointment with the supervisor to discuss the matter. If the con?ict or concern cannot be resolved by discussing it with a supervisor, consider taking the next step.
Step 3. Write a letter to the vice president for student affairs. Carefully explain the con?ict or concern and include appropriate documentation. The dean may refer the issue to an advisery group. Nonetheless, the decision of the vice president for student affairs will be ?nal.
C. For concerns related to campus clubs:
Step 1. Meet with the student group involved with the issue. Discuss the concern and support it with related documentation. If the con?ict cannot be resolved by talking it over with the group members, consider Step 2.
Step 2. Write a letter to the director of the Office of Campus Life and carefully describe the con?ict or concern. Include appropriate documentation with your letter. The director of the Office of Campus Life may consult with the Campus Life Advisery Board and make recommendations or impose sanctions on the registered student group.
Step 3. If the concern is not resolved using the ?rst two steps, write a letter to the vice president for student affairs. If the vice president for student affairs does not respond within a week, schedule an appointment. The decision of the vice president for student affairs will be ?nal.
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COLLEGE POLICIES
New Mexico Highlands University is committed to taking swift and appropriate action against any of its official, employees, or students who violate any portion of this policy. The information obtained as a result of this policy is confidential and will not be disclosed except to personnel with a legitimate need to know or by order of a court. Students experiencing sexual or other forms of harassment should report incidents to the office of Student Affairs, Ford Hall, 505-454-3020.
NMHU Academic Integrity Policy
Because academic dishonesty in any form compromises the university’s reputation and thus devalues the NMHU degree, it will not be tolerated. Academic dishonesty means any behavior that misrepresents or falsifies the student’s knowledge, skills or ability and includes cheating, plagiarism and falsification of records. Students who engage in academic dishonesty will be subject to disciplinary action. Depending upon the severity of the infraction, disciplinary sanctions may include, but are not limited to:
• a failing grade on academic exercises;
• dismissal from the class;
• a failing grade in class;
• suspension or expulsion;
Procedures
An instructor who suspects a student of violating this policy is required to discuss the charge with the student before imposing a sanction. Instructors may impose failing grades on academic exercises without further process. More severe discipline, such as a failing grade in class, dismissal from class, suspension or expulsion, may only be imposed pursuant to the procedures set forth in the Student Code of Conduct.
Definitions
Cheating includes using or attempting to use unauthorized materials such as notes, texts, visuals, electronic devices, copies of test materials and presenting the work of others to misrepresent the student’s knowledge, skills or ability. Unauthorized collaboration also constitutes cheating.
Facilitation of academic dishonesty means assisting another student in cheating, plagiarism and falsification of records is also academic dishonesty.
Plagiarism is using another person’s intellectual work as if it were one’s own. This includes quoting or paraphrasing without proper acknowledgment of the original author or creator of the work.
NMHU Policy on Emergency Contact
If university staff members have reasonable cause to believe a student is in danger to himself or herself or others, contact may be made with the person(s) designated by the student as the emergency contact. This information may be taken from the housing application or any other university document requiring the student to list an emergency contact person.
NMHU Policy on Self-Destructive Behavior
Self-destructive behavior shall be understood to mean and include attempts or threats on the part of an individual to end his/her life, or to inflict serious bodily harm on himself/herself by any means capable of producing such results.
The university, typically, through personal counseling, the Campus Police Department and/or the vice president of student affairs will respond to such incidents quickly and through referral to local care facilities. If the behavior warrants, local law enforcement will be contacted.
NMHU Sexual Harassment Policy
1. Introduction
It is the policy of New Mexico Highlands University to maintain a community where students, faculty, staff and administration are free to work, study and reside without being subjected to sexual harassment. Such behavior subverts the mission of all involved.
Sexual harassment is a form of discrimination on the basis of sex and is, therefore, prohibited on campus and in programs and activities sponsored by New Mexico Highlands University.
This policy extends not only to students, but also to applicants for admission to New Mexico Highlands University. Sexual harassment constitutes an unacceptable and punishable offense at NMHU.
2. Sexual Harassment Defined
Sexual harassment may take many forms, including unwelcome conduct of a sexual nature and conduct that is not necessarily sexual in nature, but which is unwelcome and directed at a person because of his or her gender.
A. Sexual harassment involving unwelcome conduct of a sexual nature can include unwelcome sexual advances, requests for sexual favors or other verbal, nonverbal or physical conduct of a sexual nature when:
Submission to such conduct is made either explicitly or implicitly a term or condition of participation in a program or activity at NMHU;
Submission or rejection of such conduct by a student is used as the basis for academic decisions affecting the student; or
Such conduct is so severe or pervasive that it affects a student’s ability to participate in or benefit from an education program or activity or creates an intimidating, threatening or abusive educational environment.
Sexual harassment is distinguished from voluntary sexual relationships when the conduct directed towards you is unwelcome. Conduct of a sexual nature is unwelcome when you did not request or invite the conduct and view the conduct as offensive and undesirable.
Conduct of a sexual nature can include, but is not limited to:
Verbal, nonverbal or physical sexual advances;
Pressure for sexual favors;
Touching of a sexual nature;
Sexual assault;
Sexual gestures;
Sexual or “dirty” jokes;
Offensive personal jokes and comments of a sexual nature;
Displaying or distributing sexually explicit drawings, pictures and written materials.
B. Sexual harassment can also involve acts of verbal, nonverbal or physical aggression, intimidation or hostility based on sex or sex stereotyping, but not involving conduct of a sexual nature, when such conduct is so severe or pervasive that it affects a student’s ability to participate in or benefit from an education program or activity or creates an intimidating, threatening or abusive educational environment. Such conduct can include, but is not limited to:
Offensive jokes or comments, not necessarily sexual in nature, but directed at a person because of his or her gender;
Sabotaging the laboratory experiments of certain students based on the students’ gender.
Sexual harassment against a student or applicant for admission can involve any member of the New Mexico Highlands University community, including faculty, staff, another student, or a guest speaker, visiting student or contractor.
3. Reporting Sexual Harassment
If you feel that you are being subjected to sexual harassment or feel that another student or applicant for admission is being subjected to sexual harassment, you should notify the affirmative action/equal employment opportunity officer, the human resource director, a dean, a department chair, a student adviser or campus police. If you are not certain whether sexual harassment is taking place, you should report your concerns.
The affirmative action/equal employment opportunity officer (AA/EEO officer) has been designated responsibility for coordinating New Mexico Highlands University’s efforts to comply with and carry out its responsibilities under applicable laws prohibiting discrimination and harassment, including Title IX of the Educational Amendments of 1972 and Title VII of the Civil Rights Act of 1964.
The current AA/EEO Officer is: Donna Castro, Rogers Bldg 108C, 454-3308.
The mailing address for the AA/EEO officer is: New Mexico Highlands University, PO Box 9000, Las Vegas, NM 87701
4. Time Frame for Reporting Sexual Harassment
In order to allow for a prompt and timely investigation, your report should be made as soon as possible, but no later than 90 days following the latest alleged incident of sexual harassment. Even if this time frame has passed, the University encourages the reporting of sexual harassment. This time frame may be waived by the AA/EEO officer for good cause.
5. Retaliation is Prohibited
Retaliation against a student or applicant for admission who makes a complaint of sexual harassment or reports that another student or applicant for admission is being sexually harassed or who cooperates in an investigation of a complaint of sexual harassment is prohibited.
If you believe you have been retaliated against or that someone else has been retaliated against for reporting sexual harassment, you should follow the same reporting requirements for reporting incidents of sexual harassment set forth in Section 4 above, Reporting Sexual Harassment.
6. Investigation and Resolution of Reports of Sexual Harassment.
The investigation and resolution of reports of sexual harassment will be handled pursuant to the Student Grievance Procedure. In the event a student does not file a grievance pursuant to the Student Grievance Procedure, the University reserves the right to investigate any reports of sexual harassment, as the University deems appropriate.
Appropriate disciplinary action will be taken against any student or employee, including staff member, faculty member or administrator, who is found to have engaged in sexual harassment or retaliation.
New Mexico Highlands University will also take appropriate action, to the extent possible, against non-employees, such as contractors and guest lecturers, who are found to have engaged in sexual harassment or retaliation.
NMHU Sexual Assault Policy
1. Introduction
New Mexico Highlands University’s Code of Student Conduct and Sexual Harassment Policy prohibit the commission of sexual assault, including rape.
2. If You Have Been Sexually Assaulted
Get to a safe place.
Don’t shower, bathe, douche, change clothes or straighten up the area because doing so might destroy evidence.
Call 911, a friend, family member or the police for transportation to the hospital.
Go to a hospital for treatment of any injuries, appropriate testing, evidence collection and support services.
Report the incident to the police.
Call a rape crisis hotline for support and information.
See a counselor with expertise in working with those who have been sexually assaulted
3. Reporting a Sexual Assault to New Mexico Highlands University
A sexual assault should be reported to the campus police, affirmative action/equal employment opportunity officer, the human resource director, a dean, a department chair or a student adviser.
To the extent possible under law, New Mexico Highlands University will not release the name of any student who is reported to have been sexually assaulted without the consent of the student.
The University will assist the student in contacting counseling services, medical services and other available resources.
4. Investigating Reports of Sexual Assault
If the sexual assault is alleged to have been committed by a member of the New Mexico Highlands University community, such as a faculty, staff, another student, or a guest speaker, visiting student or contractor, the University will conduct an investigation into the matter and appropriate action will be taken based on the outcome of the investigation.
The student may also file a grievance, utilizing the Student Grievance Procedure.
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STUDENT GRIEVANCE PROCEDURE
Objective: To provide the timely review of student complaints of a violation of University policy or procedure, including claims of discrimination or harassment on the basis of sex, race, color, religion, national origin, age, ancestry, physical or mental disability, serious medical condition, spousal affiliation, sexual orientation, gender identity, veterans status, or any other basis prohibited by applicable law.
1. General Provisions
1.1 The University’s Office of Student Affairs will advise students using this Grievance Procedure by explaining policies and procedures, providing objectivity to the process, assisting in preventing delays in the process and resolving grievances between the parties, if possible. Where a grievance is based on a claim of discrimination, the affirmative action/EEO officer shall provide such assistance to the grievant.
1.2 Except as provided in Paragraph 2 below, a grievance filed pursuant to this Grievance Procedure shall be in writing and contain a precise statement of the conduct giving rise to the grievance, the policy or procedure that the grievant alleges has been violated, and the specific remedy that the grievant is seeking. The Office of Student Affairs shall only permit the amendment of such written grievance if it determines that the amendment will not prejudice the respondent’s ability to respond to the grievance.
For purposes of this procedure the following definitions will apply:
1.3 The term “grievance” means an allegation that the grievant has been directly affected by a violation of University policy or procedure. If a student has a concern or conflict that does not rise to a violation of University policy or procedure, the student should use the Resolution of Concerns procedure. A grade appeal is not a “grievance” for the purposes of this Grievance Procedure. Grade appeals are covered under The Resolution Student Concerns Section A.
1.3.1 The term “grievant” means a person who was a student at the time the conduct giving rise to the grievance took place. A student employee whose complaint arises from conduct taking place during the student’s employment, is not a “grievant” for the purposes of this Grievance Procedure.
1.3.2 The term “respondent” means another student, a faculty member, a staff member, or the University’s administrative unit against whom a grievance is filed.
1.3.3 The number of “working days” indicated shall mean those days when that administrative offices of the University are open.
1.3.4 Grievances will be handled with reasonable promptness in both the submission and the processing. If the grievant fails to act within the time limits provided herein, the University shall be deem the grievance withdrawn. Time lines may be waived or otherwise established by mutual agreement of the parties or for other justifiable reasons, in the sole discretion of the Office of Student Affairs.
1.3.5 If a grievance is filed against an employee in the Office of Student Affairs, the president shall designate another employee to fulfill the role of the Office of Student Affairs in paragraphs 3 and 4 below.
2. Reporting Discrimination or Harassment
University policy prohibits discrimination or harassment on the basis of a person’s sex, race, color, religion, national origin, age, ancestry, physical or mental disability, serious medical condition, spousal affiliation, sexual orientation, gender identity, veteran’s status or any other basis prohibited by applicable law.
2.1 Persons Who Should Make a Report of Discrimination or Harassment
2.1.1 A student who believes that he or she is being subjected to discrimination or harassment should report the discrimination or harassment.
2.1.2 A report should also be made by any person, including staff, faculty or another student, if that person believes that a student is being subjected to discrimination or harassment.
2.2 Persons to Whom Discrimination or Harassment Should Be Reported
2.2.1 Reports of discrimination or harassment should be reported to the University’s affirmative action/EEO (AA/EEO) officer, a department chair, a student adviser, a director, a dean, or campus police.
2.2.2 Any department chair, student adviser, director, dean, campus police officer or other employee who receives a complaint of discrimination or harassment must report the complaint to the AA/EEO officer as soon as possible. The AA/EEO officer is responsible for coordinating the university’s response to reports of discrimination or harassment.
The current AA/EEO Officer is: Donna Castro, Director of Human Resources,454-3308, PO Box 9000, Las Vegas, NM 87701
The timeframe for reporting discrimination or harassment shall be ninety (90) calendar days from the date of the discrimination or harassment, not fifteen (15) working days as described in Subparagraph 4.2.1 below. Even if this timeframe has passed, the University encourages reports of discrimination or harassment, even if they are no longer eligible to be processed as grievances under this Grievance Procedure. In addition, the time frames for filing a grievance on the basis of discrimination or harassment may be waived by the AA/EEO Officer for good cause.
The University, in its discretion, reserves the right to conduct an investigation into a report of discrimination or harassment, even when the student being discriminated against or harassed requests that the University take no action or refuses to cooperate in the investigation. However, the University’s ability to deal with a report in such circumstances may be limited. In addition, the University may waive the requirements of this Grievance Procedure or portions of the procedure in cases of discrimination and harassment, including by accepting oral grievances based on discrimination or harassment, and to take immediate and appropriate corrective action, as deemed appropriate or necessary. In processing a grievance based on discrimination or harassment, the AA/EEO officer shall fulfill the role of the Office of Student Affairs in the procedures outlined in Paragraph 4 below.
The University will keep its investigation into the report of discrimination or harassment as confidential as possible. The student who may have been discriminated against or harassed, the respondent and individuals interviewed as part of any investigation will be told that they are to keep the matter confidential.
A student who might have been discriminated against or harassed may request that his or her name not be disclosed to the respondent. A request of this type may limit the University’s ability to respond to the report. However, the University will do its best to honor the request, to the extent possible.
3. Retaliation prohibited
It is a violation of University policy for any person to retaliate in any way against a student for filing a grievance pursuant to this Grievance Procedure. Any such retaliatory action should be reported to the Office of Student Affairs immediately. Appropriate disciplinary action will be taken against any person found to have retaliated against a student for filing a grievance pursuant to this Grievance Procedure.
4. Process
4.1 Consultation
Prior to the initiation of the grievance process, a student may wish to discuss the conduct giving rise to the grievance on an informal basis. The student may use the process outlined in the Resolution of Student Concerns for this purpose, or consult with the Office of Student Affairs regarding informal conflict resolution.
4.2 Filing a Grievance
4.2.1 Time for Filing. A grievance must be filed in writing on a form provided by the Office of Student Affairs. The grievance should be submitted to the Office of Student Affairs within fifteen (15) working days of the date on which the grievant knew or should have known of the conduct giving rise to the grievance.
4.2.2 Content of Grievance. The grievance shall be in writing and contain a precise statement of the conduct giving rise to the grievance, the University policy or procedure that the grievant alleges has been violated, and the specific remedy that the grievant is seeking. Documentation, in the form of facts, circumstances, and the names and addresses of witnesses having information pertinent to the grievance must also be a part of the written grievance.
4.2.3 Response to Grievance. The respondent will submit a written response to the grievance which addresses each allegation in it and will include any pertinent information supporting his or her response. The respondent’s written response will be submitted to the Office of Student Affairs within ten (10) working days of receipt of the grievance. If the respondent does not submit a written response, the matter will proceed to the investigation stage.
4.2.4 Investigation. The Office of Student Affairs will conduct an investigation into the grievance, or appoint a committee to do so. The investigation will include a review of the materials submitted by both parties, witness interviews, if appropriate, and review of any additional materials, either gathered by the investigator or requested from the parties. The grievant and respondent may have an adviser present during any interviews. The adviser may be an attorney. The adviser may not participate in the interview, but may advise the grievant or respondent.
4.2.5 Findings and Recommendations. Upon completion of the investigation, a report will be prepared by the Office of Student Affairs or the committee, that should contain a summary of the information and documents considered during the investigation, findings and recommended actions, if any. The report will be prepared as quickly as possible, preferably within thirty (30) working days after notice is given to the respondent that a complaint has been filed.
4.2.6 Final Decision. The report will be forwarded to the appropriate vice president or his or her designee for a final decision.
1. When the respondent is a student, the report will be forwarded to the vice president for student affairs or his or her designee;
2. When the respondent is a staff member, the report will be forwarded to the vice president of finance or his or her designee; and
3. When the respondent is a faculty member, the report will be forwarded to the vice president for academic affairs or his or her designee.
The vice president or his or her designee may accept, modify or reject any findings or recommendations in the report.
If the vice president decides that disciplinary action against the respondent may be appropriate, the disciplinary action shall be imposed pursuant to the discipline procedures applicable to the respondent.
4.2.7 The grievant and the respondent will be advised of the outcome of the investigation into the grievance after the decision is made by the vice president or his or her designee.
4.28 The timelines in this policy may be extended by the Office of Student Affairs in its sole discretion.
4.29 The Office of Student Affairs will maintain the records of the investigation. Other than as required by law, no records, documents or other materials gathered or created during the investigatory process will be released to anyone, including the grievant or respondent.
5. Appeal
The decision of the appropriate vice president is final regarding the merits of the grievance. A respondent may appeal disciplinary action taken against the respondent only as provided for in policies applicable to the respondent.
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STUDENT EDUCATIONAL RECORDS
Under the Family Rights and Privacy Act of 1974 (FERPA), New Mexico Highlands University students have the following rights in regards to your educational records:
The right to inspect and review their education records within a reasonable time, not to exceed 45 days, upon making an official request and obtaining an appointment to do so.
The student may challenge inaccuracies or misleading statements contained in their educational records. Challenges must be made in writing and forwarded to the registrar.
The right to consent to disclosure of personal identifiable information contained in the student’s education records, except to the extent that FERPA authorizes exceptions without consent. Exceptions are a school official with a legitimate educational interest; compliance with a judicial order or a lawfully issued subpoena; official audit or evaluation purposes; and emergency involving the health or safety of a student or other person; and directory information.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. Complaints may be forwarded to:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Ave., SW
Washington, DC 20202-4605
Directory information at New Mexico Highlands is student’s name, field of study, class standing, dates of attendance, honors and degrees awarded, full-time or part-time status, date and place of birth, home town, previous school attended, participation in officially recognized activities and sports, and height and weight of athletic team members. Directory information may be published or released unless the student has requested in writing that directory information be withheld. Written requests from student to have directory information withheld must be forwarded to the registrar’s office by the last of registration and will be maintained for the remainder of the academic year.
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