ID Card Policies
Replacement Fee
The initial ID card is issued without charge. The cardholder is responsible for the care and safekeeping of the card. If the card is lost or stolen, there is a $25 fee for its replacement. If a card becomes unusable because of normal wear and tear, it will be replaced at no charge.
Replacement of Lost or Stolen ID Cards
The loss or theft of the card must be immediately reported to the Office of Academic Support (students call Food Service Administration at 454-5841; faculty and staff call the Department of Human Resources at 454-3243). If such loss or theft occurs after regular office hours or on the weekend, the report should be made to the Universities Police Department. It is important that the missing card is reported as soon as possible since the card could be misused. A new IDcard will be issued promptly, and the old card will be invalidated.
There is a $25 charge for this service, which is to be paid in the Cashier's Office. A receipt will be issued and is to be presented when requesting a replacement card. Students will be charged a replacement fee to their student account. Once a replacement card is issued, no refund will be made, even if the missing card is found. If a lost ID card is found, it should be reported to the Office of Academic Support. The card should not be sent in the mail to any other office.
Care of the Card
Please protect your card from damage or wear by placing it in your wallet. Do not punch holes in the card as doing so may render it invalid. Protect the magnetically encoded information by keeping the card away from magnetic fields such as those generated by television sets, stereo speakers, bulk tape erasers, radio transmitters and personal computers, which could erase the information encoded on the card. The cardholder agrees to abide by the policy, as amended from time to time, and to the display of his or her picture on the campus identification card.
The card is and at all times shall remain the property of the University. If misused, a University Official may revoke it at any time. It must be presented or returned upon request by an appropriate University official.
Students, faculty and staff of the University have their picture displayed on their ID card.The information contained on and in the ID card, including but not limited to the picture, will not be released to persons outside the University unless required by law, in response to a valid court order or subpoena, or upon the execution of a written release signed by the cardholder.
The information contained on and in the card will be used only by the New Mexico Highlands University or for internal University purposes approved by the Office of Student Affairs (for students), the Office of the Provost (for faculty) and/or the Department of Human Resources (for staff). Exceptions to this rule include use of the information contained on or in the card to assist in the personal protection of any person or to comply with federal, state or local laws.
All faculty, staff and students will obtain an ID card as part of their regular orientation to the University community. Each must maintain a current card for the entire period that they are affiliated with the University. ID cards must be returned to theOffice of Academic Support (for students) or the Department of Human Resources (for faculty and staff) when the cardholder is no longer affiliated with the University. NMHU departments are responsible for collecting and returning identification cards to the Department of Human Resources when faculty or staff terminate their employment or relationship with the University.
ID cards shall not be defaced or modified in any way. The use of stickers, pins or other items affixed to ID cards is prohibited in order to preserve their useful life.
Any transfer, alteration, falsification or forgery of an ID card constitutes a violation of University policy and may result in an appropriate disciplinary action to be determined by the Office of Residence Life and Housing (for students), the Office of the Provost (for faculty) and the Department of Human Resources (for staff). In addition, fraudulent or illegal use of the ID card may result in criminal charges and/or civil proceedings. |
