HR Documents
Listed Alphabetically:
Acknowledgement of 31 Day Benefit Enrollment Period
(Human Resources:Forms to complete)
This document describes the 31 day period for enrollment in benefits. *SNH *FNH
View PDF document – (178.3Kb)
Agreement for Salary Reduction Under Section 403(b)
(Human Resources:Forms to complete)
This form is used to either increase or decrease your current 403(b) bi-weekly payroll deduction. Form must be submitted to Human Resources/Payroll.
View PDF document – (61.9Kb)
Completed classification and compensation study
(Human Resources:Information)
On December 11, 2012, the HayGroup, along with President Fries, presented the results and implementation of the completed classification and compensation study. Click on the link below to view the slides used for the presentation.
View PDF document – (2.8Mb)
Deferred Comp Name/Address/Beneficiary Update Form
(Human Resources:Forms to complete)
To be utilized when an employee has a change to their name, address or beneficiary.
View PDF document – (280.7Kb)
Deferred Comp Participation Agreement
(Human Resources:Forms to complete)
457B
View PDF document – (93.2Kb)
Defferred Comp Retirement Enrollment Form
(Human Resources:Forms to complete)
457(b) Plan offered through Nationwide. www.newmexico457dc.com
View PDF document – (67.5Kb)
Department Employee Transfer Form
(Human Resources:Forms to complete)
This form must be completed when an employee moves from one department to another department
View PDF document – (27.9Kb)
Drug Proclamation
(Human Resources:Forms to complete)
Drug Proclamation
View PDF document – (447.2Kb)
Employee change of Address form
(Human Resources:Forms to complete)
Employee change of Address form
View PDF document – (87.1Kb)
Employee Leave Donation Program
(Human Resources:Policies)
Employee Leave Donation Program
View PDF document – (39.7Kb)
Employee Leave Donation Transfer Form
(Human Resources:Forms to complete)
Employee Leave Donation Program Form for transferring leave
View PDF document – (17.1Kb)
ERB Beneficiary Designation Form
(Human Resources:Forms to complete)
This form must be signed in front of a Notary. The ERB Form 42 is used in creating or updating your retirement record and is important when processing your retirement benefit or refunding your contributions. *SNH *FNH *TNH *ANH
View PDF document – (1.2Mb)
ERB Employee Data Form
(Human Resources:Forms to complete)
NMERB requires this for all employees. *SNH *FNH *TNH *ANH
View PDF document – (98.4Kb)
Evergreen Solutions Salary Table
(Human Resources:Information)
$15.00 per hour minimum plan
View PDF document – (537.1Kb)
Faculty Employement Agreement – Applied Music Lessons
(Human Resources:Forms to complete)
This form is to be completed for those offering Applied Music Lessons.
View PDF document – (166Kb)
Faculty Employment Agreement (Summer) – Field Consultant
(Human Resources:Forms to complete)
Summer session contract for Field Consultants
View PDF document – (218.1Kb)
Faculty Employment Agreement – CEU (Full-Time Faculty & Staff)
(Human Resources:Forms to complete)
This form should be used for full-time faculty and staff who teach continuing education courses.
View PDF document – (168.2Kb)
Faculty Search and Screen Committee Membership Reporting Form
(Human Resources:Forms to complete)
This form is used to form the membership for Faculty Search and Screen Committees.
View Word document – (37.9Kb)
Families first Coronavirus response act poster
(Human Resources:Forms to complete)
Families’ first Coronavirus response act poster. this is a poster
View PDF document – (315.6Kb)
First Response Coronavirus response act affirmation document.
(Human Resources:Forms to complete)
First Response Coronavirus response act affirmation document. This document is to affirm through a questionnaire that you are caring for a family member.
View PDF document – (107.8Kb)
Flex Spending 1- Enrollment Form
(Human Resources:Forms to complete)
Form must be submitted to Human Resources for processing. A Flexible Spending Account (FSA), also called a flex plan or reimbursement account, is an employer‐sponsored benefit that allows you to set aside funds on a pre‐tax basis to pay for eligible out-of-pocket medical expenses. If you expect to incur medical expenses that will not be paid by your regular health insurance plan, you should be taking advantage of the flexible spending account. There are also similar accounts for dependent and child‐care expenses. There are two types of spending accounts: Medical Health Care Flexible Spending Account (HCFSA)- $2,550 Limit for Calendar Year 2016 Pre-tax funds to pay out‐of‐pocket medical expenses (co-pays, deductibles, vision care expenses, non-cosmetic dental care, medically necessary prescriptions)‐– Expenses can be for participant, spouse or any dependent claimed on the participant’s income tax return (regardless of whose insurance the dependent is on). Expenses for domestic partners are not eligible. Dependent Care Flexible Spending Account (DCFSA) $5,000 Limit for Calendar Year 2016 Pre-tax funds to pay for- 1) Childcare expenses (Children under the age of 13 and entitled to a dependent deduction under IRS) 2) Expenses for care of a dependent who is physically or mental incapable of caring for himself or herself 3) Elder care expenses Eligible dependent care expenses include: Before/after school care, day care, summer camp, late pick-up fees, registration and application fees (these are not reimbursable until care has been provided) Program Rules for Medical Flex Spending Account & Dependent Care Flex Spending Account • Employees wishing to participate must enroll in the program; • Domestic partner expenses will not be covered under this program; • Start with a small if you are unsure of how much you will actually spend; • This is a lose it or use it program, so plan accordingly (see attached planning worksheet); • Expenses incurred through March 15, 2017 are eligible for reimbursement from the 2016 plan year. *SNH *FNH
View Word document – (73Kb)
Flex Spending 2- Debit Card Enrollment Form
(Human Resources:Forms to complete)
Form must be submitted to Human Resources for processing. The card is optional and you can choose at each point-of-sale if you want to use the card or file a traditional claim. You may be required to provide supporting documentation to substantiate certain card transactions. ASI Flex will notify you if documentation is required. *SNH *FNH
View Word document – (69Kb)
Flex Spending 3- Overview of Program
(Human Resources:Information)
This document provides you with a overview of how the program works. *SNH *FNH
View PDF document – (639.3Kb)
Flex Spending 4- Health Care Expense Planning Worksheet
(Human Resources:Information)
This worksheet will help you determine the dollar amount that you will spend for medical, dental, vision and hearing expenses during the plan year. It also list both eligible and ineligible expenses. *SNH *FNH
View PDF document – (221.6Kb)
Flex Spending 5- Flex Spending Account Store
(Human Resources:Information)
The Flex Spending Account (FSA) store is exclusively stocked with FSA eligible products. The site also offers tools and resources to help you better understand and use your funds. *SNH *FNH
View PDF document – (934Kb)
Flex Spending 6- Over the Counter
(Human Resources:Information)
This describes what qualifies for purchases over the counter with and without prescriptions. *SNH *FNH
View PDF document – (98.7Kb)
Flex Spending 7-Mobile App Flyer
(Human Resources:Information)
This app is great for checking claims and filing claims. *SNH *FNH
View PDF document – (260.7Kb)
FMLA Employee – Family and Medical Leave Act
(Human Resources:Policies)
Family and Medical Leave Act Certification of Health Care Provider for Employee’s Serious Health Condition. Completed form must be submitted to Human Resources for review.
View PDF document – (358Kb)
FMLA Employee – Military Family Leave
(Human Resources:Policies)
Family and Medical Leave Act permits an employer to require that you submit a timely, complete, and sufficient certification to support a request for FMLA leave due to a qualifying exigency. Completed form must be submitted to Human Resources for review.
View PDF document – (297.2Kb)
FMLA Employee – Care for Family Member
(Human Resources:Policies)
View PDF document – (27.9Kb)
FY16 Evaluation – Managers Guide
(Human Resources:Information)
View PDF document – (609.5Kb)
FY19 Evaluation Form
(Human Resources:Forms to complete)
FY 2019 Performance Evaluation
View PDF document – (132.6Kb)
Insurance – 20 Install Insurance Rates
(Human Resources:Information)
View PDF document – (223.5Kb)
Insurance – 2020 Schedule of Benefits
(Human Resources:Information)
2020 Benefits Comparison Guide
View PDF document – (73.7Kb)
Insurance – Life Insurance Beneficiary Designation/Change Form
(Human Resources:Forms to complete)
Hartford Life State of New Mexico. This form is used in designating a primary and/or contingent beneficiary. Must be returned to Human Resources upon completion. *SNH *FNH
View PDF document – (288.6Kb)
Insurance Enrollment Form
(Human Resources:Forms to complete)
This form is to be completed when enrolling in Medical, Dental, Vision, and Disability. *SNH *FNH
View PDF document – (71.7Kb)
Insurance Rate – Tenure Track CBA
(Human Resources:Information)
*SNH
View PDF document – (374.2Kb)
Insurance Rate – Non – Exempt Staff – Union
(Human Resources:Information)
*SNH
View PDF document – (389.6Kb)
Insurance Rate 7/1/19 – Staff Non-Union
(Human Resources:Information)
*SNH
View PDF document – (385.2Kb)
ITS Policy
(Human Resources:Forms to complete)
*SNH *FNH *TNH *ANH *STNH *GANH
View PDF document – (21.2Kb)
NMHU Action Verbs for Setting Goals
(Human Resources:Forms to complete)
NMHU Action Verbs for Setting Goals
View PDF document – (36.3Kb)
NMHU Classification Compensation Study Rollout 2012
(Human Resources:Information)
On December 11, 2012, the HayGroup, along with President Fries, presented the results and implementation of the completed classification and compensation study.(Power Point)
View PowerPoint document – (2.7Mb)
NMHU Job Performance Log
(Human Resources:Forms to complete)
NMHU Job Performance Log
View PDF document – (59.6Kb)
NMHU Manager Performance Evaluation Guide
(Human Resources:Forms to complete)
Manager Performance Evaluation Guide
View PowerPoint document – (17.8Mb)
NMHU Organizational Chart 2018
(Human Resources:Forms to complete)
NMHU Organizational Chart 2018
View PDF document – (1.1Mb)
NMHU Performance Evaluation Training Guide
(Human Resources:Forms to complete)
NMHU Performance Evaluation Training Guide
View PDF document – (635.4Kb)
NMHU S.M.A.R.T. Goals and Questionnaire
(Human Resources:Forms to complete)
NMHU S.M.A.R.T. Goals and Questionnaire
View PDF document – (201.6Kb)
NMHU S.M.A.R.T. Goals and Questionnaire
(Human Resources:Forms to complete)
NMHU S.M.A.R.T. Goals and Questionnaire
NMHU Temporary Telework Agreement
(Human Resources:Information)
NMHU Temporary Telework Agreement
View Word document – (65.5Kb)
NMHUFSA Collective Bargaining Agreement – Non Exempt Staff 12/18/20
(Human Resources:Information)
View PDF document – (797.7Kb)
NMHUFSA Collective Bargaining Agreement – Professional Staff 1/29/21
(Human Resources:Information)
View PDF document – (25.2Mb)
PA-1
(Human Resources:Forms to complete)
PA-1 (Personnel Requisition) Form revised 8/2005.
View PDF document – (302.2Kb)
PeopleAdmin Staff Module – Posting and Hiring Proposal
(Human Resources:How to manual)
Training guide on PeopleAdmin for posting and hiring proposals – Staff Module
View PDF document – (1.4Mb)
Personnel Policies & Procedures Manual
(Human Resources:Policies)
Personnel Policies & Procedures Manual *SNH *TNH
View PDF Document – (1.9Mb)
Personnel Policies And Procedures Manual – Acknowledge receipt
(Human Resources:Forms to complete)
This form is used for acknowledgement and receipt of the NMHU personnel policies and procedures manual. *SNH *TNH
View PDF document – (13.8Kb)
Petition of Initial Certification of a New Bargaining Unit
(Human Resources:Information)
Petition of Initial Certification of a New Bargaining Unit
View PDF document – (91.9Kb)
RIF Policy Amendment
(Human Resources:Policies)
RIF Policy Amendment
View PDF document – (671.9Kb)
Search and Screen Committee Handbook
(Human Resources:How to manual)
View PDF document – (441.7Kb)
Separation/Clearence Form
(Human Resources:Forms to complete)
Employee Clearance Form
View PDF document – (115.4Kb)
Student Employee Guide
(Human Resources:Information)
This is an informational guide for student employees. *STNH
View PDF document – (773.8Kb)
Student Employment Request (SER)
(Human Resources:Forms to complete)
View PDF document – (773.8Kb)
Tuition Reduction Policy
(Human Resources:Policies)
Employee-Tuition-Reduction-Program-2024[1] – (37.2Kb)
TUITION WAIVER – Dependent Tuition Reduction Form
(Human Resources:Forms to complete)
View PDF document – (299.5Kb)
TUITION WAIVER – Employee Tuition Reduction Form
(Human Resources:Forms to complete)
Please ensure that you review your respective Collective Bargaining Agreement or Personnel Policy regarding the Tuition Reduction Program. Please submit the completed form to Human Resources for review and processing.
View PDF document – (390.7Kb)
Username/Email Accounts – How to Apply
(Human Resources:Forms to complete)
In order to be granted access to University computers/email and other online resources, an employee must apply for a username/email account. This document provides the instructions on how to apply for a username/email account. *SNH *FNH *ANH *TNH
View PDF document – (121.8Kb)
W-4 2023
(Human Resources:Forms to complete)
W-4 for year 2023
View PDF Document – (173.3Kb)
Workers Comp – 1. Preliminary Report
(Human Resources:Forms to complete)
This must be completed to gather the necessary information pertaining to the injury of the injured worker. This must be submitted to Human Resources.
View PDF document – (228.5Kb)
Workers Comp – 2. Notice of Accident
(Human Resources:Forms to complete)
This form must be completed by the injured worker regardless if medical treatment is needed. This document must be submitted to Human Resources ASAP.
View PDF document – (226.9Kb)
Workers Comp – 3. Claims Explanation
(Human Resources:Forms to complete)
This document must be completed by the injured worker and submitted to Human Resources.
View PDF document – (14Kb)
Workers Comp – 4. Benefits Explanation
(Human Resources:Forms to complete)
This document must be completed by the injured worker.
View PDF document – (114.7Kb)
Workers Comp – 5. Medical Release
(Human Resources:Forms to complete)
This document must be completed by the injured employee and submitted to Human Resources.
View PDF document – (216.2Kb)
Workers Comp – 6. Supervisors Report of Injury
(Human Resources:Forms to complete)
This document must be completed by the injured workers supervisor and returned to Human Resources.
View PDF document – (128.3Kb)